Learn to do Your QuickBooks Online Backup 

Do you think losing your company data can be compensated in any way? Today, losing data is like a direct damage to the workflow of your organization. It is the data that keeps an organization on track to efficiency.

The information included in this piece of QuickBooks Online backup includes the steps through which you can back up your QuickBooks data online, and you can even save your data in Google Drive. We delve deep into the QuickBooks users’ queries and situations they must have suffered during the backup of their QuickBooks Data.

Also, you can back up some of your QuickBooks Online data, but not all of it. Here is what you can and cannot back up.  

Call a QuickBooks Specialist +1(866)500-0076 if:

• Tried 2-3 times and failed to set a backup.
• Fearing losing data and needing a quick resolution to set up online backup.
• Looking for an outsourced for accuracy. 
• QuickBooks online backup not working
• You hesitate to try technical steps for online backup.
• Hectic work and you want to save time and energy for business and other tasks.

Data you can back up

Transaction data	List data	Other data
• Invoices  • Estimates  • Sales  • Receipts  • Payments  • Deposits • Bills and bill payments  • Credit memos  • Supplier credits  • Journal entries  • Purchases and purchase orders  • Refund receipts  • Time activities  • Transfers	• Accounts  • Budgets  • Classes • Currencies  • Customers • Departments  • Employees (except their SIN)  • Items  • Payment methods  • Tax agencies  • Sales tax codes and tax rates  • Terms • Suppliers (except the Tax fields)	• Attachments • Company Info  • Entitlements  • Exchange rates  • Preferences  • Intuit Payroll info backs up as journal entries  • Inventory shrinkage and adjustments back up as journal entries

Data you can not back up.

• QuickBooks Online Payments info
• Customer types and price rules
• Delayed credits and charges (although associated invoices are backed up)
• Recurring transactions
• Bank feeds and their links to transactions and bank rules
• Reconciliation reports
• Account-based billable expenses
• Item-based billable expenses with markup
• Custom reports
• Custom form templates
• Audit log entries
• Reconciliation reports do not move/back up
• Reconciled transactions do not remain reconciled

Learn More – Verify and Rebuild Data in QuickBooks Desktop

Turn ON backup

To inform you, when you turn ON the Online Backup in the application, QuickBooks backs up your data automatically. When you do so, the backup features track the changes you made in your company data. 

• Click on Settings and choose Account Settings.
• Click on Advanced and select the Backup option.

• Click on Edit and select Turn on backups to switch it ON.
• Finally, hit Save, then Done. 

Create a QuickBooks one-time backup manually

• Click on Settings and choose Back up company.
• Click on Run manual backup and select Full.
• Finally, proceed with the backup option.

Save your backups to Google Drive.

• You can save your QuickBooks data, including the company file, to Google Drive. To do so, you need to connect your account to the Google Drive.
• Click on Settings and choose Account and Settings.

• Click on Advanced and select Personal cloud backup.
• Click on the Link to Google Drive.
• Now, enter your email address to save your backup file.
• Proceed with on-screen instructions and agree to save files in your drive.

Also Read – Use ADR tool and Recover your QuickBooks Data

Export your saved backups 

• Click on Settings and choose Back up company.

• Click on Personal cloud archive and select Export backup.
• Choose Google Drive and click on Export backup.

Note:- The process to save the file in Google Drive may take 10 minutes or more. Ensure that during the process, you cannot use Online Backup to retrieve data that was saved in the Personal Cloud archive.

Read More – Backup QuickBooks Company File

Create a backup of your company file

In QuickBooks:

• Click on the File menu.
• Select Switch to Single-user Mode.

• Navigate to the File menu and choose Back up Company. 
• Click on Create Local Backup and select Local Backup, then Next.

• Select Browse in the local backup only section and choose the location where you want to save your company backup file.
• With an optional choice, you can choose the number of backups you want to keep.
• Click on Complete verification in the Online and Local Backup section and run a test to ensure that your backup file is fine to save.

• Now, click on OK and select Save it now and schedule future backups.

• Click on Next. If you do not want to save your backup at this time, click Only schedule future backups.
• Choose the option Save backup copy automatically when I close my company file check box.
• Now, you can select the number of times you can save your backups. 
• Click on New and create a schedule. Fill all the data fields and create a backup. 
• Select OK once you set your schedule. 
• It could happen that a screen will appear where QuickBooks will ask you to enter your Windows sign-in password.  
• Once you sign in, it will give QuickBooks permission to run the scheduled backup automatically. 
• Finally, click Finish. 

QuickBooks creates a backup of your data and also schedules your further backups at the same time. Once the backup is done, you will get a confirmation message. 

Back up Your Data to Your Computer

Backing up your data is not a complicated task 

• Sign in to your QuickBooks Online Advanced company as an admin.
• Click on the Gear icon.
• Select the Backup company.

• Click on Bacup and choose New Manual Backup.
• Within the drop-down of Backup Type, ▼click on Full, Incremental, or Complete.

• Finally, hit on Backup. 

Restore your data from the Restore tab

• Proceed with the steps to QuickBooks online backup restore
• Navigate to Settings and click on Back up company.
• Hit the Restore option and click on Create Restore.
• Now, select your desired detail from the Date field.
• Choose and enter the time to restore the data from the Time drop-down menu.
• Click on Next and then read, understand, and proceed with the on-screen instructions that will appear on the screen. 
• Click on the checkbox next to the option. I understand that restoring overwrites all data in my company back to the specified date. 
• Finally, click on Start Restore. 

Related Article – Transfer QuickBooks Desktop to Another Computer

Restore your data from the Backups tab

• Click on Settings and choose Back up company.
• Choose Backups, and from the backup list ▼ select the backup data you need to restore.
• Click on Restore and hit Next, then read, understand, and carry on with the on-screen instructions.
• Mark the checkbox with the option I understand that restoring overwrites all data in my company back to the specified date. 
• Finally, click on Start Restore.

Limitations with data retention

• It would save all backup snapshots taken in the last year
• You cannot retrieve any backup that is older than one year.
• You have an option to restore your company data within one previous calendar year. 

Conclusion

We believe backup data means backing up your organization. Backing up your data is a smart and safe choice to have a confident future. We would like to congratulate you on opting for the best page to proceed with your online backup of your company data. 

If you are looking for a QuickBooks online backup service, contact our quickbooksupportnet specialist at +1(866)500-0076. When you can outsource, why make your workflow hectic?  

Frequently Asked Questions

Why do I need to back up QuickBooks data online?

Any error in QuickBooks or your system could result in the loss of your QuickBooks data. It means your company has lost all the records and important documents that would have resulted in the loss. To avoid such a situation, you regularly need a fresh backup of your data via online mode. 

Can I set an automatic schedule to back up QuickBooks Online?

Yes, you can do so. We have shared a brilliant guide with you where you can find easy-to-follow steps and get the backup done with automatic schedules. You can schedule it as per your specific date and time. 

Is it possible to back up data online?

Yes, we have set up QuickBooks online local backup for our clients and customers, and if you are willing to outsource this task, contact our QuickBooks specialist at +1(866)500-0076.

How do I back up my online data to my computer?

• Sign in to your QuickBooks Online Advanced company as an admin.
• Click on the Gear icon.
• Select the Backup company.
• Click on Back up and choose New Manual Backup.
• Within the drop-down of Backup Type,▼click on Full, Incremental, or Complete.
• Finally, hit on Backup. 

How to back up QuickBooks online to a flash drive?

There is no direct option to back up QuickBooks Online to a flash drive. To do so, you need a third-party application to get data onto a flash drive. 

Can I back up QuickBooks Online?

Yes, you can back up QuickBooks Online data with a built-in backup within the QuickBooks application, or you can export data to local storage or any third-party backup application. 

How to back up QuickBooks Online to the desktop?

To do so, you are required to export it to a usable QB Desktop format. If you want to go ahead with the backup process to the desktop, follow this guide to get your backup done.