. How To Fix Common Sales Tax Issues in QuickBooks Desktop

Most often, the users might encounter some common sales tax issues while managing their sales tax in QuickBooks Desktop. As a result, these issues might lead to delays in the tax filing process. However, it is necessary to get rid of certain issues asap to continue filing your sales tax return. In this informative guide, we have provided you with the different errors faced while filing sales tax and simple methods to fix them. 

Ways to Troubleshoot Common Sales Tax Issues in QuickBooks Desktop

Below we have discussed some of the simple and easy ways to overcome common sales tax issues.

Error 1: Invoice prints “T” even if the Sales Tax Feature is Disabled

Generally, the users might get the invoice prints “T” error even if the sales tax feature is switched off due to damage in the invoice templates. To figure out the issue, you have to establish a new template. If the issue is still unresolved, you can also duplicate the template. For the detailed process, go through the below-listed steps. 

Procedure 1: Establish a Fresh Template

  1. In the initial stage, choose the Templates option from the Lists menu.
  2. Reach the Templates window, and opt for the Templates using the drop-down menu list.
  3. Following this, choose the New option and pick the Template type as per your preference. Later on, hit the OK button. 
  4. You have to give a new name to the template and then save your customization successfully. 

Procedure 2: Create the Duplicate of the Template

  1. Begin the process by choosing the Templates option from the Lists menu.
  2. You must choose the template you wish to utilize for the invoice from the Templates window. 
  3. Now, move to the Templates menu list and opt for the option that says Duplicate.
  4. From the window of Select Template Type, opt for the Invoice option followed by the OK button. 
  5. Finally, you can launch the invoice and easily access the duplicate template. 

Procedure 3: Set the Copy of the Template as Default

  1. To begin with, choose the highlighted Templates option from the Lists menu.
  2. Double-tap on the Invoice Template from the Templates window.
  3. Move further by choosing Additional Customization from the Basic Customization window. 
  4. Now, you must go for the Default option and then hit the OK button on the dialogue box that pops up on the screen. 
  5. Finally, select OK to save the necessary changes made. 

Error 2: Sales Tax Payable is inappropriate after accessing the Write Checks window to Pay Sales Tax 

  1. Initially, ensure that you have generated the backup of the QuickBooks company file.
  2. Now, look for improper sales tax payments by accessing the Bank Register you use to make the payments. 
  3. You have to add the sales tax payments once again by following the instructions below.
    • Go to the Vendors menu, and choose Sales Tax > Pay Sales Tax.
    • If you are utilizing multiple checking accounts, pick the one you require for making tax payments from the Pay From Account section.
    • Check the Ending Bank Balance from the middle of the window to verify you have sufficient money in the checking account for making sales tax payments. If not, then pick any other checking account.
    • You have to add the date of the Sales Tax Payment within the Check Date field. For that, you have to begin with the oldest payment first.
      • Beneath the section of Show sales tax due through, you have to edit the date till the end of the payment period in question.
    • In the starting check no column, insert the check number utilized in the original payment. 
      After this, within the Pay Column, verify to choose the items you wish to pay.
    • Now, see whether the total amount tallies with your original payment and hit the Ok button. 
      As a result, you will get a message “Problem, Another check already has number [xxx]…”, choose the Keep Number option. Doing so, will save the original check number if you remove the original sales tax payments later. 
    • For instance, if you wish to add more payments, apply the same steps from b to i for each payment before moving further. 
  4. Exclude the original payment transactions from different areas in QuickBooks. 
    • Choose the Charts of Accounts option from the Lists menu. 
    • Tap on the bank account that you access while adding the payment again. 
    • Now, you have to scroll down to the bottom of the page to change the date of the sales tax payment. 
    • The payment you will enter again will be represented as a TAXPMT type. For instance, if you see that the original payment has already cleared your bank account, select the checkbox of TAXPMT entry. Later on, hit the Record option. 
    • In case your sales tax payments are not written originally in chronological order and sales tax payments are written to multiple tax agencies. In that scenario, you must change the numbers of the recreated checks in the register to tally the original check numbers. For that, tap on the Number field, then add the appropriate check number. Later on, hit the Record option. 
    • Choose the original sales tax payment (CHK/CHK type), and opt for the Delete Check option from the Edit menu.
    • You must repeat the same steps from c to f for every sales tax payment you have re-entered. 
  5. Check whether the problem is solved or not. 
    • You must run a Sales Tax Liability report through the current date and then match it with the balance of your Sales Tax Payable account. 
    • After this, run the Vendor Balance Detail Report to verify the vendor balances for every tax agency. 
    • You are supposed to run the Transaction Lists through the Vendor Report to give you the surety that there are no duplicate payments. 

Final Thoughts!!

With this comprehensive post’s help, we hope you have a got a proper understanding of fixing the common sales tax issues in QuickBooks Desktop. If you are still encountering any issues, you can talk to our highly-skilled professionals through the live chat facility for quick assistance. 

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Adam Zampa

I am Joe Watson, founder of QuickBooksupportnet.com, engaged in helping QuickBooks users with the relevant services in the hours of their need. After gaining immense knowledge and skills in accounting, bookkeeping, and relevant technologies, I felt the need for this knowledge to be shared, which is why I started this service.

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