How to Host QuickBooks Company File?

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People using QuickBooks Desktop are fortunate enough to leverage all its top-notch and trendsetting solution services. From managing your daily accounting operations to entire business management, the software is capable of simplifying tedious tasks. Now, all your database is stored in certain Host QuickBooks Company File. Well, we access these files daily and if you notice any technical glitch or issue with these files, you must repair QuickBooks Desktop company file ASAP. And to help you with this, we have prepared this post. 

In this post, we will have a quick discussion on what the QuickBooks company file is, how you can sense the corruption related to the file, the major reasons behind the same, and of course the proven solutions to rectify the file corruption. Let’s quickly begin! 

Are you looking for professionals to help you eliminate the corruption issues in the QuickBooks company file? If yes, just ring our team at 1-855-603-0490.

What’s the QuickBooks Desktop Company File All About?

Nothing new but a Host QuickBooks Company File holds all your company’s financial records and the necessary business data. Now, why this company file is essential is because it has all the crucial information required to maintain and improve your business productivity. That’s why if anything goes wrong with these files due to corruption, damage, or any error, the repair becomes mandatory. 

QuickBooks company files repair may become tough if you don’t have a backup for the same in your system. However, with the help of QuickBooks database repair tools and utilities, you can easily repair the data files regardless of how the file got damaged or corrupted. 

Here, the question arises of how a user can identify if there is any issue or corruption in the QuickBooks company data files. The next section will answer this.

Signs to Identify the Corruption in QuickBooks Company File

To identify the corruption in Host QuickBooks Company File, you must take a look at the signs mentioned below. These will help you notice the actual company file issue.

  • If you notice your paid bills as unpaid invoices, it’s an indication of the corruption in the QuickBooks desktop company data file. 
  • Another sign is the missing transactions or entries from the QuickBooks lists. 
  • The slow running or nonresponding of QuickBooks also indicates a corrupted company data file. 

Reasons Behind QuickBooks Desktop Company File Corruption

To troubleshoot the QuickBooks Desktop company file corruption better, you must learn about its root causes. The following reasons will help you know why the files got corrupted and how you can get rid of them. Here we go:

  • Malicious virus attacks on your system’s hard drive in which all your company database is saved is one of the major reasons for data corruption. 
  • Make sure the size of your company data files in QuickBooks is under the standard limit only.
  • Otherwise, you may face data damage or corruption. 
  • An unexpected power cut or systems shutdown can also majorly affect your QuickBooks company data files. 

Let’s Fix Data Damage on your QuickBooks Desktop Company File

In this section, we will fix data damage on your QuickBooks desktop company file with the help of expert-proven troubleshooting methods. If one solution method fails, continue with the next one and root out the problem immediately. 

Troubleshooting Method 1 – Use QuickBooks Free Tools to Fix File Damage 

QuickBooks offers free tools, including QuickBooks File Doctor Tool, Quick Fix My File, and QuickBooks component repair tool. These tools can easily help you fix the corrupted QuickBooks data files. 

But, first, you need to install the QuickBooks Tool Hub from the official Intuit website (if you don’t have one). Now, follow the instructions to run the tool accordingly: 

To run the QuickBooks File Doctor tool:
  1. Firstly, open your QuickBooks Tool Hub and navigate to the company file issues tab
  2. Here, you will see the QuickBooks File Doctor tool. Click the same, and select the QuickBooks desktop company file having corruption issues. 
  3. If you can’t find the file, click the Browse option, and manually search for the file. 
  4. Got the file? Now, select the Check your file option and click the Continue button. 
  5. After this, you will be asked to enter your QuickBooks admin password. Enter the same, and choose the Next option. 
  6. Once you do this, the File Doctor tool will repair the QuickBooks company file. Moreover, as per your file size, the scanning and repairing process will take time. 
Use the Quick Fix My File tool:
  • For this, you need to first open the QuickBooks Tool Hub and move to the Company File Issues tab
  • From here, click the Quick Fix My File option and choose the OK button. 
  • Finally, the tool will begin repairing your corrupted QuickBooks company file. 
Run QuickBooks Component Repair tool: 

The QuickBooks Tool Hub has another effective utility to fix data damage on your QuickBooks desktop company file, which is a QuickBooks component repair tool. By running this tool, you can fix the slow running of your QuickBooks software that may be triggering corruption in the company data file. 

Troubleshooting Method 2 – Restore a Backup of your Company File

It’s always and highly recommended to all QuickBooks users to create a backup of the company data file. When you manually back up your Host QuickBooks Company File, you save the data from potential damage and corruption. Here’s how you can do so:

  1. Firstly, you must open your QuickBooks software and directly move to the File menu
  2. In the next step, select the Switch to single-user mode option. 
  3. Now, again navigate to the File menu, choose the Backup Company option, and select the Create local backup alternative. 
  4. Done till this? Your next action is to choose the Local Backup option, click the Next button, and move to the local backup-only section. 
  5. From here, hit the Browse button, and select any location to restore a backup of your company file. After this, set the number of data backups you wish to save. 
  6. Also, we suggest you set backup reminders. You can do this by using the available utilities from the online and local backup section
  7. Lastly, hit the OK button, choose the Save it Now alternative, and click the Next option. 

Troubleshooting Method 3 – Run the Rebuild Data Utility to Repair Corrupt Quickbooks Company File

The Rebuild Data is another tool among the QuickBooks free tools that can help users repair corrupt QuickBooks company file. Follow the instructions below, and try to fix the problem.

  • Initially, open your QuickBooks software, and navigate to the File menu. 
  • From here, choose the Utilities option and from the drop-down menu, click the Rebuild Data tool
  • Here, you will see a new window of QuickBooks information. So, hit the OK button and by this, some instructions will appear on your screen. Follow them accordingly to save the data backup
  • Now, let the Rebuild data repair the corrupted QuickBooks company file. The tool may take a while to eliminate the issue. So wait till the process completes. 
  • Once the tool finishes the repair process, click the OK option. Here, make sure to temporarily enable the host QuickBooks company file settings. 
  • Done till this? After this, again go to the File menu, and choose the Verify Data option from the drop-down menu. 
  • This tool will check the errors in the company data file. Now, finally, click the OK and Continue options.

In case you still notice any issues, let the below solution method help you continue the QuickBooks Desktop files repair

Troubleshooting Method 4 – Manually Rebuild the QuickBooks Company Data 

Sometimes, manual troubleshooting attempts can fix the general QuickBooks company file corruption issues. So, follow the below method to rebuild the data, and repair corrupt Quickbooks company file.

  • Firstly, open your QuickBooks software, and click the File menu. 
  • From the drop-down menu, choose the Utilities option. 
  • Now, click the Verify Data alternative and let the tool repair the corruption. 
  • After this, from the Verify results screen, choose the Expand All button, and check the errors. 

Troubleshooting Method 5 – Make your QuickBooks Software Updated to the Latest 

When nothing works, updating QuickBooks can impressively help users facing software issues, including the QuickBooks Desktop company file problems. So, here we have the quick procedure to get the latest QuickBooks update. Follow the instructions and it may help you get rid of the QuickBooks company file corruption.

  1. Begin this procedure by first visiting the official QuickBooks website’s Downloads and Updates page. 
  2. Now, choose your country followed by the QuickBooks product that you need to update. 
  3. Chosen? After this, carefully select the version of your QuickBooks software from the drop-down menu of Select Version
  4. In the next step, click the Search option followed by hitting the Get the Latest updates alternative. 
  5. Now, save the downloaded file of the QuickBooks updates on your computer. 
  6. Finally, open the file, install the latest updates, and restart your computer. 

Different Hosting Modes You Must Know About

Basically, you have three QuickBooks hosting modes; let’s continue to learn about them:

1. Not Hosting Mode

  • In this Hosting mode, QuickBooks Database Manager performs with normal processes and functionalities just the way a Windows user runs QuickBooks Desktop. 
  • This hosting mode doesn’t allow users to switch or use multi-user mode. 
  • Not hosting mode communicates with QuickBooks Desktop using shared memory.
  • Only the user who is working on QuickBooks Desktop on a local computer can use a QuickBooks database manager server to access a QuickBooks company data file.

2. Hosting Local Files Only Mode

  • In the Hosting Local Files Only mode, the QuickBooks Database Server Manager works the same way as a Windows service named QucikBooksDBXX. (Here, XX denotes the version year). 
  • The service QuickBooksDBXX will keep running until your computer is OFF. 
  • In this mode, users can use multi-user mode with TCP/IP to communicate with their QuickBooks Desktop. 
  • With this mode, QuickBooks Desktop users can access their QuickBooks company files on remote computers using a running Database server. 
  • A computer can host only those company files that are located on that very computer in the Hosting Local Files Only Mode.

3. Hosting Local and Remote Files Mode

  • In the Hosting Local and Remote Files Mode too, the QuickBooks Database Manager works as a normal process with general functionalities. 
  • In this mode, the hosting process begins when the user signs in to their Windows and ends when the user signs out from the Windows. 
  • Using TCP/IP, a computer can support multi-user QuickBooks mode to communicate with the QuickBooks Desktop version. 
  • Users can host company files saved on their local computers as well as located on remote computers. 
Ending Lines..! 

So, that’s all! QuickBooks company data files must be handled carefully and it’s always good to create a backup file for your company data to avoid any loss or damage. However, if you still face corruption issues with your Host QuickBooks Company File, implement the strategies given above. We hope now you have all the information on how to host QuickBooks company files. In case you are still having any queries or doubts or want to approach professionals, contact us. Our 24*7 assistance and Live Chat support will help you effectively in hosting your QuickBooks company file. 


Ans. Yes, the QuickBooks Tool Hub has free tools including Quick Fix My File, QuickBooks File Doctor Tool, and QuickBooks component repair tool to troubleshoot data corruption problems. 

Ans.  The QuickBooks company file has all the information of your business including financial records to improve your business running.


  • Always update your QuickBooks Desktop with the latest releases. 
  • Keep your system’s hard drive safe from viruses. 
  • Relocate your company files carefully. 

Answer:- You can simply enable Hosting on your QuickBooks Desktop with the following steps:

  • First of all, you are required to open your QuickBooks Desktop. 
  • Now, in the next step, click the File tab. In the drop-down File menu, you will see an option for Utilities. Click it and continue. 
  • After this, you will get an option for Host multi-user access. Click this option, and it’s done! 

Answer:- Hosting can be defined as the process of saving, accessing, and working on the QuickBooks company data files located on your computers or servers. 

Answer:- The QuickBooks Desktop company files are hosted on a safe and secure web/cloud server. This web server allows QuickBooks users to access and use these company files from anywhere at any time over a strong internet connection.

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