Many QuickBooks users find it difficult to restore a backup of their company file. If you are one of them, we assure you that you will walk through this guide and get your hesitation dissolved. The QuickBooks company file is the core of the data that any company requires for its everyday workflow.
If you want to restore a backup of your company file without losing any data, follow this guide till the end. You can also bookmark this guide for further use. We have carefully crafted this blog considering the queries we have received from thousands of QuickBooks users.
Learn To Restore a backup of your company file
- In QuickBooks, navigate to the File menu.
- Click on Open or Restore Company.
- Click on Restore a backup copy and hit Next.
- Click on Local Backup and again hit Next.
- Browse your backup company file (Your Company name.qbb).
- You can select your folder where you can save your restored company file.
- Once you do so, click on Open.
Note:- In case you save the backup in the same folder where you have your existing company file, it could overwrite your data.
- You can avoid overwriting the file using the rename option and renaming the new file. Or, you have a choice to rename your backup to a completely different folder.
- Once you are done, click on Save.
Finally, you have a fresh backup of your company file.
Learn To Fix The Error If The Restoration Of a Backup Failed
What are the causes behind the Error when restoration of a company file failed?
- Special characters in your company file.
- You must have restored a backup file over an existing company file.
- The file you restored may not be an actual backup file.
- Your company file may be compromised.
- You must have backup in a newer version.
Remove special characters from your company file name
- Get the location of your company file using the Windows Start menu.
- Once you find the file, right-click on it and rename it.
- Rename your file with no special characters and hit Enter.
Do not overwrite an existing company file while you restore your backup.
- While restoring the backup, you will get an option to save the file; you can choose a different location to save the file.
- In case you are saving the file with the same name, you would see a message: “The file name exists. Would you like to overwrite this file?”
- If so, click on No.
- Choose a different name for the file from the existing company file.
Copy your backup before restoring it and using a flash drive or a network drive.
If you are moving ahead with restoring a backup of your company file to your local computer and from the same computer, it is a simpler method you are proceeding with. We recommend that you back up your desktop before restoring it, as it will ensure that your files are safe.
Before you restore, copy a backup file to a new folder
If you consider backing up your company file to a new folder, it keeps the file safe while ensuring that the folder is also not damaged. You can copy-paste the file to a new location if you are using Windows Explorer.
Use the newer or the same version of QuickBooks while restoring the backup.
Restoring a backup to a newer version of QuickBooks Desktop is a great choice. If you continue with the older version, it would lead to an issue due to the file structure that changes between the versions.
Repair your company file
- Use the Rebuild Data tool to repair your company file.
- Or you can use QuickBooks File Doctor.
Conclusion
This guide covered the steps to restore a backup of your company file. Additionally, we covered those scenarios where you will keep your company file and make it reachable in times of emergency.
Frequently Asked Questions
What are the steps to restore a backup of your company file?
- In QuickBooks, navigate to the File menu.
- Click on Open or Restore Company.
- Click on Restore a backup copy and hit Next.
- Click on Local Backup and again hit Next.
- Browse your backup company file (Your Company name.qbb). . .
How not to get the issue while restoring a backup file?
- Before you restore, copy a backup file to a new folder
- Use the newer or the same version of QuickBooks while restoring the backup.
- Remove special characters from your company file name.
What are the causes behind the Error when restoration of a company file failed?
- The file you restored may not be an actual backup file.
- Your company file may be compromised.
- You must have backup in a newer version.
- Special characters in your company file.
- You must have restored a backup file over an existing company file.