Are your financial reports incorrect, can’t access your company file, or lost your entire data? If company data is damaged or the integrity is lost, it’s no wonder you will encounter such a problem, which will impact your business negatively and hamper all other business processes.
Today, in this detailed article, you will learn how you can verify and rebuild data in QuickBooks Desktop using different Verify and Rebuild Data utilities. We will also discuss what these tools are, how they repair the data, and what to do when rebuilding doesn’t resolve the problem. Let’s dive deep into this blog to ensure your business data is fine.
What is QuickBooks Verify and Rebuild Data Utility?
A company file is a crucial component of any business. Any damages, corruption, or integrity loss can harm your business and the overall management. To avoid this, Intuit has introduced us to its effective utilities: Verify Data and Rebuild Data.
The Verify Data tool scans the company file to verify any kind of damage, corruption, integrity, and errors. If anything is detected to be wrong, the Rebuild Data feature comes in handy, which rebuilds the damaged data or restores its integrity. Rebuilding doesn’t resolve any error; to address this, you can find suitable technical guides on the relevant website.
Let’s Repair the QuickBooks Data Using the Verify and Rebuild Data Tool
Explore the section below to learn how to use the Verify and Rebuild Data feature in QuickBooks Desktop and ensure that your company file data is safe, with no concerns. Don’t forget to create a backup copy before rebuilding for data security.
a. Verify your company data
- Navigate to Window and click Close All.
- Go to File at the top.
- Choose Utilities.
- Hit on Verify Data. Now, you will see:
- QuickBooks detected no problems with your data—your company data is clean, and there’s no need to do anything else.
- An error message—search for the error on our website and learn how to fix it.
- Your data has lost integrity—there’s data damage in the file, and you must rebuild it.
b. Rebuild your company file data
- Select File> Utilities and click on Rebuild Data.
- QuickBooks will ask you to create a backup before rebuilding the damaged data. Click OK. A backup is necessary before rebuilding for data security.
- Choose the location where you want to save the backup file and click OK. Make sure not to replace the existing backup file. For this, enter a new name in the File name and click Save.
- Click OK when you receive Rebuild has completed message.
- Go to File> Utilities and choose Verify Data to verify the additional damage.
- If the verification reveals additional damage, you’ll need to repair it manually. Look up the error(s) in the qbwin.log on the QuickBooks Desktop support site to learn how to resolve it.
- If your error isn’t listed, you can restore from a recent backup. Go to File and select Open or Restore Company.
Note: Don’t overwrite your current company file. You’ll need to re-enter information into your company file because the backup was made earlier.
| Note: Use the Auto Data Recovery tool if you lose your data entirely. It will help you recover all the data, but only the recent one. If rebuilding doesn’t help, restore a company file backup to get your data back.If you notice any errors, search for them on our website or your favorite website for troubleshooting guides. |
Conclusion
Data damage in a company file not only causes integrity issues but also several other errors. Above, we have covered the detailed steps on how to rebuild the damaged data using the Verify and Rebuild Data in QuickBooks Desktop.
If you need further help with data recovery, we recommend consulting with QuickBooksuportnet Dial +1(866)500-0076 to talk to an expert now!
Frequently Asked Questions
What does QuickBooks Rebuild data do?
The QuickBooks Rebuild Data tool reorganizes the company file data to resolve data integrity, corruption, data damage, and inconsistencies. Before running this, verify the data integrity using the Verify Data utility and rebuild using the tool.
How do I repair data in QuickBooks Desktop for Mac?
To repair the QuickBooks data for Mac, go to File> Utilities and Verify Data. See the scan results; if it shows that the data or integrity is damaged, you need to rebuild it. To do this, go to File again > Utilities and select Rebuild Data. You can also verify the data again to ensure the issue is resolved.
How long does a QuickBooks rebuild take?
For smaller files, the QuickBooks rebuild may take a few minutes; however, for large, badly damaged files, it could take several hours or more, depending on the system’s performance. To minimize disruption, it’s best to perform a rebuild during off-peak hours when the QuickBooks server isn’t heavily utilized.
What is QuickBooks cleanup?
QuickBooks cleanup is the process of reviewing and correcting financial data within QuickBooks accounting software to ensure accuracy, completeness, and consistency. This involves identifying and resolving issues such as duplicate or misclassified transactions, incorrect account balances, and discrepancies in bank reconciliations.
How to clear QuickBooks Desktop and start over?
To clear QuickBooks data and start over, create a new company file by going to File> New Company and choosing a new company file. For a complete reset to the existing company file, you must first open it, go to the File menu, and then Utilities > Condense Company File to remove old transactions if the file is too large, or manually delete data if it’s smaller.