How to Print Checks in QuickBooks Step by Step for Beginners?

Printing Checks in QuickBooks doesn’t have to be complicated—but it often raises questions, especially when switching between versions. Whether you’re using QuickBooks Desktop or QuickBooks Online, knowing the right steps can save time and prevent costly mistakes. 

In this guide on how to print Checks in QuickBooks, we’ll walk you through the process for both platforms, from setting up your printer to aligning check stock correctly. No matter which version you use, you’ll learn how to print professional, accurate Checks with confidence and ease.

Printing Checks in QuickBooks Online 

Below is a clear, practical guide covering the prerequisites and step-by-step process for printing Checks in QuickBooks Online (QBO):

Prerequisites

Before printing, make sure that your printer aligns with the Checks and add one or more Checks to the print queue.

• Navigate to All apps. 
• Select Expenses & Bills, then Expense transactions.
• Click on Print Checks. 
• Choose and open the check you wish to print. 
• Select Print later or Print check. This will change the Check no. to “To print.”
• Now, select the check type: Voucher or Standard. Standard Checks include three Checks per page, whereas voucher Checks have a single check with attached stubs.
• Finally, click Yes, I’m finished with setup.

Print Checks from the print queue

Follow the steps if you want to print one or more Checks from your print queue.

• Navigate to All apps. 
• Select Expenses & Bills, then Expense transactions.
• Open the check/s you wish to print.
• Click on Print check.
• Choose an accurate account from the drop-down. 
• Now, enter the number of your first check in the print in Starting check number.
• Mark the checkbox for each check you want to print.
• Click on Preview and print.
• If everything looks correct in the preview, select Print. 
• If any Checks printed incorrectly, choose Some Checks need reprinting and enter the first check number that needs correction. Otherwise, select Yes, they all printed correctly.
• Finally, click Done.

Printing Checks in QuickBooks Desktop

The section below walks through the necessary preparation and steps to print Checkss in QuickBooks Desktop:

• Select the Print icon in the Write Checks window. 
• Now, select: 
  • Checks: Prints one check at a time. When you select this option, you’ll be asked to enter the printed check number.
  • Batch: Prints multiple Checks that were previously marked Print Later. Selecting this option opens the Select Checks to Print window, where you check the items you want and then click OK.
• In the prompted Print Checks window:
  • Choose the Printer name and Printer type.
  • Locate the Check Style section. Select what you wish to print, such as Voucher, Standard, or Wallet.
  • If your pre-printed Checks already include your company name and address, clear the Print company name and address checkbox. 
  • Then review the remaining settings to make sure they’re all correct.
• Finally, click Print.

Conclusion 

Accurate check printing is essential to ensure smooth payments and avoid banking issues. For this, your QuickBooks Online and Desktop accounts must be configured correctly with check layout, printer settings, and company details. With a guide on how to print Checks in QuickBooks Desktop and Online, you can complete the process confidently. Hopefully, your Checks print correctly every time.

For any difficulties or additional questions, we recommend consulting QuickBooks Accountants or professionals promptly. Dial +1(866)500-0076 to speak with a QuickBookSupportNet professional now!

Frequently Asked Questions 

How do you print Checks on QuickBooks?

QuickBooks check printing involves setting up your printer, selecting your check type (voucher or standard), and running a sample print for alignment before printing actual Checks from the “Print Checks” queue, accessed via the “+New” menu.

Do you need a special printer to print Checks on QuickBooks?

Yes, if you’re printing from blank check stock, you need a printer that uses MICR (Magnetic Ink Character Recognition) toner/ink, typically a laser printer with a compatible cartridge.

Can I print my own Checks?

Yes, you absolutely can print your own Checks directly from QuickBooks (both Online and Desktop), which updates your accounting records automatically and saves time.

How to print check detail in QuickBooks Desktop?

To print check details in QuickBooks Desktop, use the Reports menu > Banking > Check Detail report and customize it, or access the register directly via Edit > Use Register and click the print icon for date ranges and split details.

How do I change check print settings in QuickBooks Desktop?

Go to File > Printer Setup, select Check/Paycheck, choose your check style, and use the Align button to print samples and adjust horizontal/vertical settings on a grid until the alignment matches your pre-printed Checks.