Whether you’re a busy professional juggling tax season, verifying income for a loan, or simply reviewing your earnings to budget better, quick access is essential. Employees can easily access and view Pay Stubs, T4s, and RL-1s in QuickBooks Workforce. No more sifting through emails or waiting on HR—imagine having everything securely at your fingertips, anytime, anywhere.
Enter QuickBooks Workforce, Intuit’s user-friendly employee portal designed to streamline this process. This guide will walk you through how to access these vital records effortlessly: in QuickBooks Workforce. Let’s dive in and simplify your financial life!
Prerequisites Before Accessing the Payroll Info
To use QuickBooks Workforce, your employer must invite you. Once you accept the invite, go to workforce.intuit.com or use the Workforce app to set up your account for payroll or time tracking.
Read More – What is QuickBooks Timesheets
View Pay Stubs, Time Off, and Year-to-date Pay in QuickBooks Workforce
Learn how you can view, download your pay stubs, enable different settings, and troubleshoot different errors or issues in QuickBooks Workforce by following these steps:
1. View or download your pay stubs
a. QuickBooks Workforce app
- Sign in to your Workforce app.
- Go to Money.
- Select View details from Latest Paycheque to view or download the current pay stub. Then, click Download.
- Choose View from All Paycheques to view other pay stubs.
- Tap the pay stub that you wish to view.
b. QuickBooks Workforce web browser
- Go to workforce.intuit.com and sign in to it.
- Go to Paycheques.
- Choose the appropriate date range. Now, you can view multiple paycheques for up to one year at a time.
- Do this:
- Click on the download icon on the pay stub that you wish to download.
- Choose a pay stub to view, then click Download to save it as a PDF for printing if needed.
- To download all pay stubs at once, click Download all (this option may not be available for all users).
Learn More- Export QuickBooks Time Data to QuickBooks Desktop and Online
2. Turn on notifications for new pay stubs
Enable getting a notification each time a new pay stub is available.
a. QuickBooks Workforce app
- Open the Workforce app and sign to it.
- Go to More and select Settings.
- Hit on Notifications.
b. QuickBooks Workforce web browser
- Sign in to workforce.intuit.com.
- Navigate to Settings.
- Hit on Email notification.
- Choose Send me an email when new pay stubs are available.
3. See your time off and year-to-date pay
See your paycheques to get instant information that matters to you.
a. QuickBooks Workforce app
- Available time off: Click on Time Off (or More, then Time Off) to see the total vacation, sick, and other available time off balances.
- Year-to-date pay: Click on Money to check the year-to-date gross and net pay, withholdings, and deductions at a glance.
b. QuickBooks Workforce web browser
- Available time off: See your vacation, sick and other available time-off balances.
- Year-to-date pay: Find your year-to-date gross and net pay, withholdings, and deductions at a glance.
Also Read – Integrate QuickBooks Time and QuickBooks Desktop using Web Connector
4. Troubleshooting
a. Missing pay stubs
Can’t see or find your pay stubs in QuickBooks Workforce? There are a few reasons why you might not see all of your pay stubs in your account. Check with your employer the following:
- Your employer might not have uploaded the pay stubs.
- The payroll still needs to be run by your employer.
- Your employer might have switched payroll services or changed accounts, and you haven’t been invited to the new account yet.
- Your employer no longer uses our services and has canceled the subscription.
b. My pay info or taxes looks wrong
If the hours or wages seem incorrect, or the tax withholdings are lower than what you expected, or are CA $0.00, reach out to your employer.
View and print your T4s and RL-1s and other documents
Once you receive the invitation link from your employer to QuickBooks Workforce, set up your account to view and print your own T4s/Relevé1s. You can also access other payroll documents as discussed above.
| Important: QuickBooks Workforce has now launched a new app that combines the features of both QuickBooks Time and Workforce with just one secure sign-in. You don’t need to take any action, and all your settings and data will remain unchanged. Get the app on your mobile device. |
a. QuickBooks Workforce app
- Select Taxes or More, then click on T4s/RL-1s.
- Click on Download, then select the T4/RL-1 you want to view or print.
b. QuickBooks Workforce web browser
- Sign in to workforce.intuit.com.
- Navigate to Documents.
- Choose Tax Forms or click Shared Documents.
- Select the T4/RL-1 slip or any document that you want to view or download.
Conclusion
View pay stubs, T4s and RL-1s in QuickBooks Workforce and other payroll documents once the QuickBooks Workforce setup is done. All you need to do is accept your employer’s invite and perform the steps below to access the document you wish to see.
Hopefully, this blog helped you access payroll data in QuickBooks Workforce as an employee. If not, or if you encounter any issues, you must talk to an expert. Dial +1(866)500-0076 to talk to a QuickBooks ProAdvisor now!
Frequently Asked Questions
Why can’t I see my T4s/Relevé1s yet?
Your employer might have not uploaded T4s/Relevé1s or didn’t make it available. If you don’t find it or other payroll data, inform your employer. Note that T4s/Relevé1s for the previous calendar year are only available to employers on January 1st.
What if I have multiple employers in Workforce?
If you work or have worked for multiple employers using QuickBooks Online and Workforce, you can toggle between them via the drop-down menu in the title bar to view available pay stubs and T4s/Relevé 1s.
How do I view my paystub in QuickBooks?
View your pay stubs in the QuickBooks Workforce application:
- Log in to your Workforce app.
- Select Money.
- To check or download the current pay stub, select View details in the Latest Paycheck, then click Download.
- For other pay stubs, select View from All Paychecks.
- Choose the pay stub that you want to view.
Does QuickBooks provide pay stubs?
Yes, QuickBooks offers pay stubs as a feature within its payroll services, enabling employers to print or email them to employees and allowing employees to access their pay stubs through the QuickBooks Workforce app.
How to access payslips on QuickBooks?
To access payslips on QuickBooks, go to the Payroll tab, then select the Pay Runs tab, choose the specific pay period you want to view, and select View Pay Slips to see and print the payslips.