Wondering how to renew QuickBooks subscription after it has expired — whether for QuickBooks Desktop, Online, or Payroll?
Keeping your QuickBooks subscription active ensures continued access to essential features, including core accounting tools, security updates, product enhancements, and dedicated support services.
To help you maintain uninterrupted access to all these benefits, we’ve prepared a step-by-step guide on how to renew your QuickBooks Desktop, Online, or Payroll subscription easily and efficiently.
Renew QuickBooks Desktop subscription
If you want greater efficiency, real-time business information, and easier collaboration with your team, switch to QuickBooks Online.
If you only wish to proceed with a QuickBooks Desktop subscription, call +1(866)500-0076.
Important: If you use QuickBooks Desktop 2023 R1 or QuickBooks for Mac 2023, you must update QuickBooks Desktop to the latest release or QuickBooks for Mac 2024 before canceling your subscription.
Renew QuickBooks Online subscription
As soon as your QuickBooks Online subscription expires, you will be prompted to resubscribe to your QuickBooks Online company to renew the subscription.
Note: Make sure to update the payment method during the resubscribe flow or switch to a different payment method and billing frequency once the resubscription is done.
- Sign in to your QuickBooks Online company as an admin.
- Go to the Settings menu.
- Choose Subscriptions and billing.
- Hit on Resubscribe.
- Select the payment method that suits you well.
- Enter the updated or correct payment and billing information.
- Finally, click Resubscribe.
Read More – What’s New in QuickBooks Online
Renew QuickBooks Payroll subscription
The steps below will help you renew QuickBooks subscription in QuickBooks Online and QuickBooks Desktop using different methods.
a. Reactivate your payroll
Let’s reactivate payroll services for different versions of QuickBooks, including Payroll Services:
i. QuickBooks Online Payroll
- Go to Settings at the top.
- Select Subscriptions and billing.
- Click on Resubscribe for payroll.
- Review the Subscription summary and then enter the payment information and payment method.
- When done, choose Resubscribe.
ii. QuickBooks Desktop Payroll Assisted
If you use QuickBooks Desktop Payroll Assisted and need to renew the payroll subscription, talk to us for help.
iii. QuickBooks Desktop Payroll Enhanced, or QuickBooks Desktop Payroll Basic
QuickBooks Desktop payroll allows you to reactivate your payroll subscription using two different ways. Before getting started, make sure you have a supported and compatible version of QuickBooks Desktop.
Through your company file
The best and convenient way to get your subscription back is directly using the QuickBooks Desktop company file.
- Open the QuickBooks Desktop company file.
- Go to Employees at the top.
- Hit on My Payroll Service.
- Choose Account/Billing Info.
- Sign in using the Intuit Account login information. This will open the QuickBooks Account page.
- Select Resubscribe under Status.
- Follow the steps on your screen to reactivate the payroll subscription.
Through your Intuit account
You can also get the payroll subscription back using the web.
- Sign in to your Intuit account using the details like you normally would.
- Select Resubscribe under Status.
- Follow the steps on your screen to reactivate the payroll subscription.
Note: The payroll services may take up to 24 hours for the reactivation of your subscription to fully complete. It will show Active once the reactivation is complete.
Read Also – System Requirements for QuickBooks Workforce
b. Renew your payroll data
Once the payroll subscription is returned, you might need to set up the QB payroll services again. You must renew all the payroll data including employees and tax setup.
QuickBooks Online Payroll
- Go to Payroll > Employees.
- Review the details of each employee.
- Verify the information, including deductions, W-4, sick/vacation, etc.
- Navigate to Settings and select Payroll Settings to review the tax rates.
QuickBooks Desktop Payroll
- Go to Employees at the top.
- Select Employee Center.
- Move to the Employees tab and review each employee. Verify their information including deductions, W-4 sick/vacation, etc.
- Go to Lists > Payroll Item List to review your tax payroll items.
Conclusion
In conclusion, an active subscription to QuickBooks Desktop, Online or Payroll allows you access the features, run reports, and manage the overall accounting and finances. We have covered detailed steps on how to renew QuickBooks subscription for QuickBooks Online, QuickBooks Desktop, and QuickBooks Payroll.
If you fail to renew your subscription or get stuck, consider consulting a QuickBooks professional. Dial +1(866)500-0076 to talk to an expert!
Frequently Asked Questions
Do I have to renew QuickBooks every year?
Yes, you must renew your QuickBooks subscription annually to maintain access to features like updates, support, and online banking services. If you don’t renew, you’ll lose access to these services, although you’ll still have access to your company files.
Is there a yearly subscription for QuickBooks?
Yes, many QuickBooks products, especially desktop versions like QuickBooks Online and Enterprise, are available as annual subscriptions, although the online version is usually billed monthly.
Can I still use QuickBooks if I don’t renew?
No, you cannot use QuickBooks if you do not renew your subscription, as the software will stop working and you will lose access to its features. However, you will still be able to access your company data file on your computer, which you can reopen once you renew your subscription.