Learn How to Add Another Company to QuickBooks Online

Adding multiple companies in QuickBooks Online provides several advantages, such as simplified management with one login and the ability to generate separate financial reports for each business.

QuickBooks Online lets you add a new company under the same Intuit login; however, you must select a separate subscription. If you’re wondering “how to add another company in QuickBooks Online,” this guide will help you understand how to manage and switch between companies with ease.

How to Add Another Company to QuickBooks Online

To add another company to QuickBooks Online, you’ll need to set up a separate QuickBooks Online account for that company. Here’s a step-by-step guide on how to do that:

Do this before proceeding further 

• Make sure you already have a QuickBooks Online account. 
• And a separate paid subscription is required for each new company file you add. 

Move existing company files to the same account

If you already have multiple companies in QuickBooks Online, but in different accounts, you can move them into one account and switch between them easily. Learn how to do so: 

a. Send an invite 

Select an email address that you want to use for all your companies. This will be an email A. The email that you no longer want to use will be email B. 

• Sign in to one of the QuickBooks Online companies that you have access to with email B.
• Now, invite email A to the company. Choose a user type and the Company Admin only if you are comfortable emailing A to manage users and company information. 

Note: Only Primary Admins can send invites. 

• Check the inbox for A and select the invite link you just received there. Once accepted, Email A can access the company. 

Note: You can modify the email address and user ID at any time. 

Seeing a user limit?

If you notice a user limit message, it can be because QuickBooks Online has a maximum number of users depending on your subscription type. 

b. Change the primary admin and remove email B (optional)

Now, you can easily access both companies with email A. You can transfer the primary admin rights on each company to email A. 

The primary admin has all the control in the company and manages other users as well. 

If you don’t use email B anymore, you can easily remove the user from the company. This frees up space for adding other users.

Add a new company

Visit the QuickBooks pricing page and choose the subscription plan you prefer. This will lead you to one of two experiences:

• If you’re signed in to QuickBooks, you’ll be prompted to confirm the account you want to use. If it’s the correct account for the new company file, click Yes, that’s correct.
• If you haven’t signed in recently, you’ll be asked to create an Intuit account. Only do this if you want to link your new company file to a new account. Below “Buy QuickBooks Online,” click Add another company and sign in with your existing QuickBooks user ID and password.

Switch between company files

When signing in, QuickBooks will ask which company file you want to open. To switch between different company files, go to Settings at the top and select Switch company.

Learn About Managing Multiple Companies

Added another company’s files successfully in QuickBooks Online? You can easily switch between multiple companies after setup, and they will remain separate. Below are a few things that you can try to manage all the different company files easily: 

Users 

When you set up a user for one company, it won’t be granted automatic access. To give them access, you must invite them. 

New users will receive an invitation to join the company. Ask the user to select the Let’s go! link in the email to accept the invite. They will easily be able to create a new Intuit account or just sign in if they already have one.

Online banking 

If you connected a bank or credit card account to one company and it isn’t added or visible from another company, you will need to connect it separately from each company.  

Lists 

To make sure you do not have to start a company from scratch, you can move your lists (suppliers, customers, inventory, and chart of accounts) to your new company.

Remember that your companies are separate for a reason; that’s why QuickBooks won’t update changes made in one company file to a new one. 

Conclusion 

In conclusion, adding a new company file gives you the ability to manage companies or businesses under separate subscriptions and one user login. We hope the above information has helped you learn how to add another company to QuickBooks Online and easily switch between them.

For further assistance, we recommend consulting QuickBooks professionals available 24/7. Dial +1(866)500-0076 to talk to an expert now!

Frequently Asked Questions 

Can I add a new company in QuickBooks Online?

Yes, you can add a new company in QuickBooks Online under one user login. To do so, get a new subscription required to manage all aspects of a business. QuickBooks allows you to manage multiple companies and switch between them conveniently.

How do I switch companies in QuickBooks Online?

To switch companies in QuickBooks Online, sign in to your account, click the gear icon (Settings) in the top right, and then select Switch company from the drop-down menu under the Profile heading.

How do I add a company to a QuickBooks account? 

To add a new company to a QuickBooks account, go to the pricing page and select the subscription plan as per your preference. Then, you will be prompted to this: 

• If you’re signed in to QuickBooks, confirm the account and click Yes, that’s correct if the account details are correct. 
• If you haven’t signed in, create an Intuit account to link the new company file to a new account. Click on Add another company below “Buy QuickBooks Online.” Click Add another company and sign in with your existing QuickBooks user ID and password.