Let’s Change EIN in QuickBooks Payroll Subscription

Changing the Employer Identification Number (EIN) in your QuickBooks Payroll subscription is an important step when your business undergoes structural or ownership changes. Accurate payroll records ensure compliance with IRS regulations and prevent filing issues down the road. 

In this guide, we’ll walk you through how to change EIN in QuickBooks Payroll subscription smoothly and correctly. Whether you’ve received a new EIN or need to correct an existing one, this process will help keep your payroll system accurate, secure, and aligned with your business’s current information.

Here’s How to Change Your EIN in QuickBooks Online and Desktop Payroll 

If your employer has changed, you can update it in Payroll. Proceed to the section below and learn how to change the company name in QuickBooks Desktop and QuickBooks Online carefully: 

QuickBooks Online Payroll Core

If it’s only the successor entity change, contact Intuit, so they can update the EIN in from their end. 

For a non-successor entity change, you must set up a new payroll account. 

QuickBooks Online Payroll Premium, QuickBooks Online Payroll Elite

The steps to change EIN in QuickBooks Online Payroll Premium and QuickBooks Online Payroll Elite depend on whether you have automatic tax payments and filings turned on or off. 

If you aren’t sure, check the automatic tax payments and form filing status.  

If you have automatic tax payments and filings turned on

• Download, fill the form, and sign the Entity change packet. 
• Now, prepare all the supporting documents listed in the above packet. 
• Email the completed packet along with all the supporting documents to EntityChanges@intuit.com.
• Update any additional info, such as your company DBA address in Settings or your payroll contacts.

You will receive an email within 3–5 business days confirming that we have obtained your entity change packet along with its supporting documents.

You may keep using your payroll system to process payroll until one of our specialists reaches out to you. For any questions regarding the entity change procedure, contact us at EntityChanges@intuit.com.

If automatic tax payments and filings are off:

a. Update your company’s legal name

• Go to Settings at the top. 
• Choose Payroll settings. 

• Select Edit in the General tax option.
• Update your company’s legal name. 
• Finally, click Save, then Done.

b. Update your Federal EIN

• Go to Settings. 
• Click on Payroll settings.
• Select Edit in Federal tax.
• Update your Employer Identification Number (EIN).
• Finally, click Save and then Done. 

QuickBooks Desktop Payroll Assisted

a. Update your company legal name

• Get the Assisted Legal Name Change form from Intuit.
• Enter all the required information and finish this form with your signature and the date, then print it. 

Note: If you also want to change your Account name in Intuit, mark the checkbox under the new fax number field.

• Upload the completed and signed form, and then send a copy of the form to account_maintenance@intuit.com.

Intuit will automatically update your company name the next time you process payroll in QuickBooks Desktop Payroll. 

b. Update your Federal EIN

• Download the form, fill it out, and make sure to sign the Entity change packet.  
• Prepare all the support documents that are listed in the packet. 
• Once done, send it to EntityChanges@intuit.com with supporting documents. 

You’ll get an email within 3–5 business days confirming we’ve received your entity change packet and accompanying documents. 

You may keep processing payroll until one of our specialists reaches out to you. For any questions regarding the entity change process, contact us at EntityChanges@intuit.com for assistance.

QuickBooks Desktop Payroll Basic, QuickBooks Desktop Payroll Standard, and QuickBooks Desktop Payroll Enhanced

a. Update your company legal name

• Go to Company and select My Company. 
• Click Edit and then Legal information. 
• Type your new legal business name. 
• Finally, click OK. 

b. Update your Federal EIN

If you succeed in changing EIN, contact Intuit so they can also update the EIN from their end. 

• Go to Company at the top. 
• Select My Company. 

• Click on Edit under Company Information. 
• In the left menu bar, choose Company Identification.
• Now, type the new EIN in the Federal Employer Identification No. field, then click OK. 

Conclusion

In conclusion, it is easy to change the EIN in the QuickBooks payroll subscription when your business policy changes or other personal information is updated. The steps above will help you update your EIN in QuickBooks Payroll.

For further assistance, it is recommended to connect with QuickBooks ProAdvisors at QuickBookSupportNet. Dial Call Us : +1(866)500-0076 to talk to an expert now!

Frequently Asked Questions 

Is it possible to change the EIN number?

Yes, you can change the EIN in QuickBooks by going to Account and Settings, selecting the Company tab, clicking the edit icon for the Company name section, and entering the new EIN.

How to change QuickBooks payroll subscription?

To change your QuickBooks Online payroll subscription, sign in, go to Settings > Subscriptions and billing, and select Upgrade your plan or Downgrade your plan in the QuickBooks Online Payroll section.

If you have QuickBooks Desktop, you will need to manage services and subscriptions through the CAMPs website.