Setup QuickBooks Workforce: Sign in, Troubleshoot Issues & More

QuickBooks Workforce is a mobile app for QuickBooks Time that lets both employees and employers streamline payroll and time tracking.

A self-service portal for employees provides access to pay stubs and tax documents, such as W-2s and W-3s, and lets you track your time. Meanwhile, employers can automate their payroll in a way that you don’t have to provide documents to each employee, once access is allowed to your employees. Explore this guide to know the system requirements, how to get started with Intuit Workforce Login, and more. 

System Requirements for QuickBooks Desktop Workforce

Learn the system requirements for installing the QuickBooks Workforce Mobile app on Android and iPhone.

To continue enjoying access to the QB Workforce mobile app seamlessly with the latest features, bug fixes, and security patches, you must keep the Workforce application up-to-date. See the basic requirements for your app and phone for the best experience in Intuit Workforce.

Important: After May 31, 2024, you must use a version of QuickBooks Workforce that is either older or newer; otherwise, it will no longer function. 

a. Check your QuickBooks Workforce app version

• Sign in to QB Workforce using the Intuit Workforce login.
• Go to More and select Settings.
• Click on About QuickBooks Workforce.
• Review the version you use: 
  • Apple: 4.25 or newer
  • Android: 4.23 or newer

b. Update QuickBooks Workforce 

Apple 

• Open the App Store, then tap the profile icon.
• Open the QuickBooks Workforce, and click on Update.

Android 

• Open the Google Play Store.
• Choose the profile icon, then click Manage apps and devices.
• Go to the Overview tab and choose Updates available.
• Select Update next to the Workforce app. 
  • If you don’t see the option, you use the most recent update. 

c. Update your operating system

Having an updated operating system is also essential for software compatibility and keeping operating system components functioning well. Follow the steps below to update your phone: 

Apple

• To update your operating system, see Update your iPhone or iPad.

Android

• To update your operating system, see Check & update your Android version.

QuickBooks Workforce: Sign in, Troubleshoot Issues and More

Here’s a full guide on Intuit Workforce payroll login, troubleshooting common issues, and more:  

Sign in to Workforce

Workforce allows employers to invite their employees to use the Intuit Workforce employee login to view their pay stubs and other payroll information. Here’s how to sign in: 

• Check an email from do_not_reply@intuit.com with your employer’s name in the subject line. If you do not see the invite email, check the spam folder or update your employer about the same. There is a possibility of using an incorrect email address. 
• Open the email and click Accept Invite.
• Now, create an Intuit account using your email and a password. If you already have an Intuit account, such as QB Workforce or TurboTax, you can use their credentials too. Once the Intuit Workforce employee login is done, you’re all set to access your stubs or W-2s/W-3s. 

Troubleshoot sign-in issues

• If you already have an Intuit Workforce Login account, you can still accept a new invite from another employer. Use the same email tied to your existing account.
• If you have access to QuickBooks Online, you’ll need a different email for your Workforce account. We suggest using your work email for QuickBooks Online and your personal one for Workforce.
• Your employer might have needed to resend your invite. Be sure to accept the most recent email invitation.
• If you use other Intuit products like TurboTax or have had a past Workforce account, you’ll see a sign-in screen to enter that email and password. If that’s not the one you gave your employer, use the email address they have on file.

Find out more about multi-factor authentication 

You don’t need to set up multi-factor authentication yourself. It adds an extra layer of security beyond your password. When you sign in, you’ll receive a one-time confirmation code via email or text message. Entering this code helps verify your identity and provides stronger protection against unauthorized access or stolen passwords.

Set up and use QuickBooks Workforce

Here’s a clear step-by-step guide to set up and use QuickBooks Workforce, whether you’re an employer inviting employees or an employee accessing your pay stubs and tax forms.

Turn on notifications for pay stubs

Each time a pay stub is available, you will receive an email reminder.      

• Browse to the workforce.intuit.com login portal.
• Go to Settings.
• Choose Email Notification.
• Click “Send me an email when new pay stubs are available.”

View or change your info in Workforce anytime

• View your pay stubs, time off, and year-to-date pay
• View and print your W-2s

Conclusion 

So, we have reached the end of this blog, covering the system requirements for QuickBooks Workforce, how to set it up, and the steps to troubleshoot the issue. You will also learn how to use the Workforce, view or change information, and more.

If you require more information or have any queries, it is recommended that you reach out to QuickBooks professionals. Dial +1(866)500-0076 to connect with a QuickBooks ProAdvisor now!

Frequently Asked Questions 

What is QuickBooks Workforce & how does it work? 

QuickBooks Workforce is a mobile application that allows employers to invite their employees to the portal to access their pay stubs and tax forms, and to manage their personal information online. The application can easily be integrated with QuickBooks Payroll and notify the employee once the data becomes available. 

How to access QuickBooks Workforce?

To access QuickBooks Workforce as an employee, check your Intuit Workforce invitation email from your employer and accept it. Once done, use your email address or password to sign in and access your payroll information, including pay stubs and more.

Does QuickBooks Workforce cost?

No, QuickBooks Workforce does not cost anything on its own if your employer has purchased QuickBooks Payroll or QuickBooks Time. It’s the mobile app version of QuickBooks Time, easy to download on Android or iPhone.

Are payroll and time tracking available in QuickBooks Workforce?

Yes, both payroll and time tracking are available in QuickBooks via the QuickBooks Workforce app, which lets employees track time and view pay stubs. QuickBooks Time, the time-tracking platform, integrates directly with payroll services, which can be managed in QuickBooks Online.