QuickBooks Workforce, a mobile-based application, is similar to QuickBooks Time, which enables employees to view their pay stubs, T4s, and time-off balances. Employees can also track their work hours, potentially with GPS, submit QuickBooks timesheets, and view their complete pay history and deductions. This provides a convenient, self-service way for employees to manage their payroll information and work-related data, eliminating the need to contact HR.
As an employer, you can reduce the administrative work, increase accuracy with seamless data integration, and provide real-time insights into project and payroll costs. Read this detailed guide to explore how to get started with QuickBooks Workforce and more.
System Requirements for QuickBooks Workforce
Before you start, ensure you meet the specific system requirements for QuickBooks Workforce, particularly if you plan to use the mobile version. This ensures QuickBooks Workforce app runs smoothly without any hindrances due to storage issues, not using an up-to-date version of the operating system, or the application itself.
Get Started
Once your employer sends the invitation link, you need to set up the QB Workforce account. Use it to:
- Access your pay stubs and T4s.
- Enter information such as when you were hired.
- Check other employees’ information, such as home address and bank account.’
Read More – View Pay Stubs, T4s, and RL-1s in QuickBooks Workforce
Sign in to QuickBooks Workforce
To view your paychecks, W-4, and other payroll tax forms, you must accept the Workforce invitation sent by your employer. The invite is valid up to thirty days from the date it was sent. If you can’t accept the invite for 30 days, your employer should send a new invite.
- Look for an email from do_not_reply@intuit.com with your employer’s name in the subject. It is also possible, you might receive it from a different email.
- Open the email box and select Accept Invite to accept the invitation.
- Create an Intuit account using the same email address and password. If you are an existing Intuit user with an account, such as a previous QuickBooks Workforce or TurboTax account, sign in with your email address and password.
Once the submission is done, the information is saved automatically, and your employer can see it. For any further changes at this point, discuss with your employer.
Troubleshoot sign in issues
- If you have an existing QuickBooks Workforce account, you can still accept the invitation from your current or new employer. Share the same email address with the employer you use for your existing QuickBooks Workforce account.
- If you also have access to QuickBooks Online, you will need a different email address for your QuickBooks Workforce login account. It is recommended to use the work email address for QuickBooks Online and the personal email address for your Workforce.
- If you encounter any issues, you can request that your employer resend the invitation. Make sure you accept the most recent email invitation.
- If you have any other Intuit account, such as TurboTax, or if you had a previous Workforce account, a sign-in screen will appear. Enter your email address and password. If this isn’t the same email address that you provided to your employer, it’s the one you have provided.
How to Set Up QuickBooks Workforce and Use It?
Let’s see how to turn on and set up QuickBooks Workforce, enable different settings, and use it to access pay stubs, time off, year-to-date pay, and more:
a. Turn on notifications for pay stubs
Each time a pay stub is available, you will receive an email reminder:
- Visit workforce.intuit.com or open the application.
- Navigate to Settings at the top.
- Click on Email notification.
- Mark the checkbox for Send me an email when new pay stubs are available.
- Select Save.
Note: If the workforce.intuit.com won’t load, verify the internet connection if it’s active and stable. Clear the browser’s cookies and caches. Try using a private window or a different browser if the issue is specific to your current browser.
b. View or change your info in Workforce anytime
Once QuickBooks Workforce sign in is done, access your pay stubs, W-2 forms, and other payroll information for better business management.
Conclusion
In conclusion, QuickBooks Workforce is a powerful application that is crucial for both employers and employees, as it makes it convenient to access pay stubs, track time, payroll tax forms, and more. Above, we have covered how to sign up for the application, set it up, and access payroll information as an employee.
For further assistance, it is recommended to connect with the professionals available 24/7. Dial +1(866)500-0076 to talk to a QuickBooks ProAdvisor now!
Frequently Asked Questions
What is QuickBooks Workforce?
QuickBooks Workforce is the mobile application version of QuickBooks Time that allows employers to keep track of their time, projects, and more. It also allows employee to access their pay stubs, paychecks, W-2 forms, and other payroll tax forms and other information.
What’s the difference between QuickBooks Time and QuickBooks Workforce?
QuickBooks Time is a web version that integrates with QuickBooks Online and QuickBooks Desktop to keep track of the entire business process, including employees’ GPS location. You can set up geofencing, time tracking, projects, and clock-in and clock-out tracking. You can schedule tasks, jobs, shifts, etc. QuickBooks also offers the same features, and this is a mobile app version of QuickBooks Time, so that’s the basic difference.
Is QuickBooks Workforce being discontinued?
No, QuickBooks Workforce is not permanently being discontinued. However, the version of QuickBooks Workforce that was integrated with QuickBooks Desktop 2022 was discontinued as of May 31, 2025, along with other online services for that version.
What does QuickBooks Workforce cost?
QuickBooks Workforce does not have a specific or separate subscription. It is an additional feature provided at no extra charge to you and your employees as part of a QuickBooks Payroll or QuickBooks Time subscription. Therefore, the cost associated with QuickBooks Workforce is simply the monthly price of the QuickBooks Payroll or Time plan you choose.