QuickBooks Time Login: Manage Your Payrolls and Track Time

QuickBooks Time is an Intuit cloud-based application that was designed to track employees’ working hours, track projects, manage schedules, and process payroll efficiently.

With this time tracking software, your organization can bring efficiency, whether you have an in-office staff, field workers, or remote staff. In this guide, we will show you how to get started, onboard your teams, and customize your settings. 

Call a Senior QuickBooks Time Specialist if:

• You are unsure about technical expertise.
• No time for such a lengthy setup by yourself. 
• Stuck while setting up QuickBooks Time Kiosk login.
• Confused with QuickBooks workforce time clock login.

We will cover:

1. Setting up your company
2. Set up time tracking 
3. Adding your team
4. Manage working time and reports

Learn the Steps to set up your QuickBooks time tracker login.

We will learn step-by-step on QuickBooks workforce time clock login intuit. You will be getting steps to set up your company details, settings, 

Step 1: Set up your company

Software Integration

We recommend that you first integrate your account with your payroll or accounting software.

Note:- If you use QuickBooks Online, set up your QuickBooks Time account. 

Company Details

• After the QuickBooks online login time, click on Company info.
• Add or update your company information. 
  • Company name
  • Company Website
  • Company’s Street Address. 

• Click on Admin Contact.
• Click on Custom Options.
• Upload a custom company logo.
• Add company logo.
• In QuickBooks Time, click on Company Settings.
• Select Company Details.

• Choose an image and click on Open.
  • Recommended file type: transparent png
  • Recommended file size: 150 x 150 pixels.
• Drag the image and adjust placement.
• Use the slider and scale the image.
• Click on Upload. 

Read More – Export QuickBooks Time Data to QuickBooks Desktop and Online

Account & Billing

• Click on the Manage Subscription.
• Select Manage Billing & Subscription in QuickBooks time.
• Sign in to QuickBooks as a Primary Admin.
• Click on your profile and choose Billing and Subscription.
• Click on Edit tab, next to your payment method.
• Launch Wallet list.
• You can edit your payment method, including expiration date, billing address, and account holder name.
• Add new payment details.
• Now, switch back to QuickBooks Time billing to the previously stored payment method. 
• Save your changes, and then you can see the payment method on the Billing & Subscription page.  

Note:- There will be a monthly auto-debit to keep your account active. 

Accountant Access

Ensure you have full admin access to your QuickBooks Time account. 

Payroll & Overtime

Pay Schedule: You are required to set up your company’s payment schedule here. 

• After you login QuickBooks Time, go to Company Settings.
• Click on Payroll & Overtime.
• Select Pay Schedule and click Save. 

Payroll Period Options

The Payroll period is based on 

• Weekly 
• Every 2 weeks
• Twice a month
• Every 4 weeks
• Monthly
• Custom

Also Read – System Requirements for QuickBooks Workforce

Location Settings in QuickBooks Time online login

Tracking: You can track your team member using location settings and set geofencing (available only in QuickBooks Time Elite Plan).  

Learn to read GPS data using QuickBooks Time

• In QuickBooks Time, go to Time Entries and click on Timesheets.
• Browse the correct time sheet and click on Display map.

• If you find that there is more than one timesheet for the particular day in the Map, select the start and end times to move between timesheets. 
• In the Timesheet Timeline, check the timeline and date stamps. 
• You can review any flagged timestamps (when any of your team members were not under a geofence radar). For this, you can set geofencing. 
• Click on Play to check the playback of the team member’s location.
• You can select a point and confirm the date and time if it was pulled.  

Read More – QuickBooks Timesheets

Overtime Settings in QuickBooks Time

• In QuickBooks Time, click on Company Settings.
• Choose Payroll & Overtime and click on Overtime.
• You can select as per your requirements:
  • Calculate employees’ weekly overtime.
  • Daily overtime calculation.
  • Calculate daily double time-tracking.
  • California overtime rules.

Set up Overtime Customizations in Intuit QuickBooks time login

• After you click on Overtime, select Use Pay Rate Engine.
• Click on Manage Pay Rates.
• Select Add Setting and give it a name.
• Assign your team employee to the setting.

Note:- One team member for each setting. 

• Click on Default Setting to assign it to all team members.
• If you want to assign to individual team members, click on No team members assigned and click OK.
• Click on Add and select the setting that was created in the previous step. 
• Now, click on Add Rule and enter a Rule Name.
• Choose a Type like Day, Week, Pay Period, Holiday, or Time of Day. 

• Enter the required settings for the rule you have selected. 
  • Confirm whether the rate is a Fixed rate. For example, base pay x 1.5/hr.
  • Or, a Rate multiplier. For example, base pay x 1.5/hr.
• Finally, click on Save. 

Time Off

• Click on Company Settings.
• Select Notifications and click on Time Off.

Set up time off codes

• Click on Feature Add-ons.
• Select Time Off Codes and click on Add New.
• Give Time Off Code a name and choose if it is a Paid or an Unpaid Code.
• Click on Assign to Individuals or Groups to assign the code to team members.
• After you make the selections, click on Save.

Note:- After assigning the Time Off Code to all the team members, there will be an automatic assignment to the new team members to the code and accrual rules. 

Update notifications individually.

• Click on My Team and choose a team member.
• Click on Notifications.
• Select either Web, Mobile, or Email for: 
  • When an individual marks time off (admins).
  • When any team member enters time off (Managers).
  • When time off is approved, edited, denied or cancelled (all).

Step 2: Set up time tracking

We have set up your company settings. Now, we will set up QuickBooks time tracking login.
There are multiple ways for time tracking:

• Web Browser time tracking
• Mobile Time Tracking
• QuickBooks Time Kiosk on devices like an iOS device, an Android tablet, or a PC web browser.
• Clock-in and Clock-out reminders

QuickBooks Time App Login in Mobile

Turn ON mobile time entry for all Team Members:

• Click on Company Settings.
• Choose Time options and select Time Entry.

Select an option: 

1. If you want to allow the mobile time entry permission:

• Click on Allow team members to track time on the mobile app.
• Click on Save.

2. If you want team members to sign in from any location:

• Click on Allow team members to manage their own timesheets.
• Click on Save.

Turn ON QuickBooks time employee login in mobile:

• Navigate to Company Settings.
• Click on Time Options > Time Entry.

• Unmark the option: Allow team members to manage their own timesheets and Allow team members to track time on the mobile app.

• Click on Save.
• Now, click on My team and choose a team member.
• Click on the Permissions tab and select Mobile time entry.

• Finally, click on Save and repeat the steps for each team member. 

Step 3: Add your team

Since you have stepped up your account, you can now invite your team. Add your team members and invite them, or you can send invites. 

Add your team members to QuickBooks Time

• Click on Time and select the Overview tab.
• Click on Go to Classic QuickBooks Time.
• Navigate to My Team.
• Click on Add team members > Add manually.
• Fill in their details and choose a role. 

Note:- As far as the role is concerned, it could be Administrator, Worker, or Payroll Manager. 

• To send an invitation to the team members
• Enter their email addresses
• Or, mobile number.
• Click on Send an email invitation.
• Or, send a text message invitation.
• Click on Add Team Members. 

Also See – View Pay Stubs, T4s, and RL-1s in QuickBooks Workforce

Step 4: Manage Time and Run your reports

• In QuickBooks Time, click on Schedule.
• Click on Settings in the calendar and select Edit view settings.
• Make the selections and click on Save.
• Click on Settings and choose Schedule Preferences.

Note:- You can also manage and edit your time. Not only this, there are payroll reports and approval reports features as well. 

QuickBooks Time Kiosk login

Add the Kiosk feature

• Sign in to QuickBooks Time as an admin.
• Click on Company Settings > Time Options.
• Click on Date & Time.
• Confirm the time zone from the drop-down menu of Time Zone.
• Click on Save and shut down the window.
• Navigate to Feature Add-ons and click on Manage Add-ons.
• Find Time Clock Kiosk and click on Install. 

Install the Kiosk app in your computer

The kiosk application is compatible with the recent versions of Chrome, Firefox, and Safari, including their mobile versions on Android and iOS.

• Click on Add Device.
• Select Use this computer and enter a Kiosk name.
• Now, you can set your Kiosk preferences.
• Click on Save or Save & Launch Kiosk. 

Conclusion

QuickBooks Time Login is the trending time tracking application to bring efficiency to working hours, managing on-site, off-site, and field employees. It has been observed globally that such applications and initiatives hike the performance of the individual and the overall team.

Being globally recognized, the QuickBooks Time login has been getting appreciation from organizations. If you need more information on QuickBooks Time and how to use it for more organizational control and efficiency, contact our senior QuickBooks Specialist at +1(866)500-0076.  

Frequently Asked Questions

What is QuickBooks Time?

QuickBooks Time is a popular software built with cloud and in-app facilities to track time, manage employee schedules, payroll processing, and more.

How to use QuickBooks Time?

We have shared all the steps you can proceed with QuickBooks Time Login setup. You can use it for managing your employees, time tracking, and more. If you want any help, contact a QuickBooks Time specialist at +1(866)500-0076.

What are the key features of QuickBooks Time software?

The application has multiple features, including time tracking, GPS tracking, Project and customer tracking, Team visibility, and more.

Can I use QuickBooks Time without Payroll?

Yes, it is not an essential condition, and you can use QuickBooks Time without Payroll.

How to set up QuickBooks Time? 

If you are looking to set up your QuickBooks Time, follow this guide that covers everything from setting up to configuring settings.