What happens when QuickBooks is working smoothly, and eventually, QuickBooks won’t be able to print the document? It may seem a simple error, but it could be a more frustrating one. Sometimes, we all require documents in a hard copy when the requirements come.
QuickBooks Print & PDF Repair tool is one of the utility features that was designed to fix common printing issues and send or save documents in a PDF format. To get any printing or PDF errors fixed, you can use the QuickBooks Print & PDF repair tool.
This guide covers the solutions that have proved to fix QuickBooks print and PDF issues, and also configure the settings of the PDF repair tool.
Table of the Errors the Print and PDF Repair tool can fix
| There is a problem connecting to your currently selected printer, Microsoft XPS Document Writer on the XPS port. |
| Could not print to the printer. |
| Error: QuickBooks cannot complete the current action due to a missing component: QuickBooks Missing PDF file component. |
| QuickBooks is not responding. |
| PDF Converter shows offline. |
| You cannot print directly to the QuickBooks PDF Converter. |
| The device is not ready. |
| Unable to save as a .pdf file. |
| QuickBooks could not save your form or reports as a .pdf. |
| QuickBooks freezes when you try to reconcile accounts. |
| Print Driver Host for 32-bit Applications has Stopped Working. |
| QuickBooks Unrecoverable error. |
| QuickBooks PDF Converter Activation Error -20, -30, or -41. |
| QuickBooks Error 1722 or 1801 when installing PDF Converter. |
| Problems printing transactions or reports. |
| The reconcile window disappears or doesn’t show |
Learn to Fix and Configure the QuickBooks Print& Print Repair Tool
Solution 1: Run the QuickBooks Print & Print Repair Tool from the QuickBooks Tool Hub
Step 1: Install the QuickBooks Tool Hub
- Close the QuickBooks application.
- Download the latest version of the QuickBooks Tool Hub 1.6.0.8 and save the downloaded file where you can find it easily.
Note:- In case you already have an installed QuickBooks Tool Hub, you can confirm its version. Simply, click on the Home tab, and you can see the version at the bottom.
- Open the QuickBooksToolHub.exe (downloaded file).
- Continue with the on-screen instructions, install, and agree to their terms and conditions.
- Once the installation is finished, double-click on the QuickBooks tool hub icon, as you can see in the image below. You may find it on your Windows desktop.
Note:- If there is no icon on the desktop or if you are unable to find the icon, click on the Windows Start menu, type Tool Hub, and open the program.
Step 2: Run the QuickBooks PDF & Print Repair Tool
- Open the QuickBooks Tool Hub and click on the Program Problems.
- Click on QuickBooks PDF & Print Repair Tool.
- Now, Print, email, or save your document as a PDF from your QuickBooks Desktop application again.
Check and confirm if the issue is fixed or if it still requires another solution. In case the error is not resolved, try solution 2.
Solution 2: Restart your computer and reset your temp folder
Step 1: Restart your PC
You need to restart your PC and then launch the QuickBooks application. In case you can function with it and are able to print the document, it means the issue is resolved, or you need to proceed with the next step and reset your temp folder permissions.
Step 2: Reset your temp folder permissions
- On your keyboard, press Windows + R key and open the Run command.
- Type %TEMP% and hit Enter.
- In the temp folder, right-click on any empty area and click on Properties.
- Click on the Security tab.
- Check and confirm all user names and groups in the Security tab have Full Control.
- After you have confined the permissions to be set at Full Control, save as a PDF again in your QuickBooks.
Step 3: Check if you can now print to your XPS
This step is only for Save as PDF and Email issues.
- Open the Notepad application
- Type Test and click on File > Print.
- Click on the XPS Document Writer and select Print.
Note:- In case you do not find XPS Document Writer, simply allow your PC to print to your XPS printer.
- Type a file name and save the file on your desktop.
- Go back to your desktop and from Notepad view the XPS document.
You may need to contact our senior QuickBooks specialist in case you are not able to print to your XPS printer.
Enabling your PC to print to your XPS printer
- Click on the Windows Start menu.
- Type Control Panel in the search box and open it.
- Now, switch to Category View and click on Programs.
- In the Program and Features, click on Turn Windows features ON or OFF.
- In the list of services, check your Microsoft XPS Document Writer.
- Click OK.
Solution 3: You can create a new template or form
- You need to create a new template for the form.
- On your transaction, you can change the template.
- Finally, you can create your .pdf.
Solution 4: Update the Print Spooler service properties
- Give a Right-click on the Start icon and click on Run.
- Type Service.msc and hit OK.
- Now, search for the Print Spooler service and right-click on it.
- Click on Properties.
- Navigate to Startup type and choose the Automatic option.
- Click on Apply > OK.
- Right-click on the Print Spooler service and click on the Start option to start the service.
Reinstall and adjust permissions for XPS Document Writer.
- Ensure that XPS services are enabled.
- On your keyboard, press Windows + R.
- In the Run command, enter optionalfeatures and hit OK.
- Find your Microsoft XPS Document Writer and ensure to select it.
- Finally, click OK.
Test the XPS Document Writer and print outside of your QuickBooks application.
You need to edit security software settings.
- It may happen that settings are configured in a way that could block the creation of .xps files.
- Check the configuration of the security settings in the software and ensure .xps files are not blocked.
Now, you need to adjust Windows user permissions for your XPS Document Writer.
- You need to know that QuickBooks would not be able to convert the file to a .pdf if your Windows users do not have enough permission to print the XPS Document Writer.
- To resolve this, you are required to log in with your Admin Rights to rectify these permissions.
Learn to customize form templates
- Choose the type of form you would like to customize.
- Click on the formatting and select Manage Templates in the form tab.
- You can select any template and preview it.
- Click on Copy to create a new template or hit OK to edit the template.
- You can apply the basic customization window to:
- Add Logo: Click on the Use logo checkbox, and your company logo will appear on your form.
- Change fonts and Colors: Understanding your requirements, you can personalize your fonts and colors to be used in the form, for example, like your company name, labels, and data.
- Change company & transaction information: In this section, you can choose the contact information that would appear on the invoice of your company. If you want any change in the information, you can do so using the option Update Information.
- Select Additional Customization to add or remove any of the items from the header, columns, or footer section.
- Now, to move or resize any item or items in the form, click on Layout Designer.
- Once you are done with everything, click OK.
- Click on Print Preview to see how your form will look.
- Close the form if you are good with everything and click on OK.
Conclusion
We strive to provide you with the concrete solutions that have proved successful for thousands of QuickBooks users. However, sometimes, depending on your system, QuickBooks version, and your basic settings, it may happen that your issue requires an advanced technical solution.
Talk to our senior QuickBooks specialist at +1(866)500-0076 to get more on QuickBooks.
Frequently Asked Questions
What is the QuickBooks Print & PDF Repair Tool?
QuickBooks Print & PDF Repair tool is one of the utility features that was designed to fix common printing issues and send or save documents in a PDF format.
What should I check before finally using the QuickBooks Print and PDF Repair tool?
Follow these three simple steps at an initial stage:
- Try to print a document to test your printer.
- Restart your PC and then confirm if the error is resolved.
- Check and confirm the error messages, for example, you may get “QuickBooks Error Dialogue”.
How can I fix the error “QuickBooks can’t complete the current action due to a missing component”?
If you are moving ahead to fix the QuickBooks PDF error, follow the steps:
- Download the QuickBooks tool hub and install the application.
- Run the Print and PDF Repair.
- Reset the temp folder permission settings
- Ensure that XPS can print the document.
- Confirm print settings and configure them accordingly to avoid future conflicts.
Does QuickBooks Online face a similar PDF error as the Desktop?
If you are using an outdated browser for QuickBooks Online, then you may get the same PDF error.
Can I reinstall QuickBooks to resolve the PDF and print issue?
This could be a solution, but it cannot guarantee to fix the issue of the PDF and print error of QuickBooks.
Is the QuickBooks PDF Repair Tool automatically installed?
To install the application, you need to visit the Intuit official website and install the QuickBooks PDF Repair tool.