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QuickBooks Error Code 401
QuickBooks Error

5 Ways to Fix QuickBooks Error Code 401?

June 2, 2025

When you face QuickBooks error code 401 and can’t find any method to remove it, we are definitely here to assist you. This issue is generally an unauthorized request on the QuickBooks desktop and can be easily solved. You might be facing such an error when you try to:

QuickBooks error 401 (Error Message)

The error code is handled by several methods, which are discussed later in this blog. If you can’t get the proper resolution, you can Call Us : +1-866-500-0076 to troubleshoot it instantly.

Quick Steps to Fix QuickBooks Error 401

You will not find many solutions to fix QuickBooks error code 401. Once the issue appears on the screen with the error text, follow some simple methods that are given below.

  • Firstly, opt for No and shut down the error message window
  • Then, upgrade the QuickBooks software with the latest version

Read More: Upgrade QuickBooks 2023 to QuickBooks 2024

Troubleshooting Methods to Upgrade the QuickBooks Software to the Latest Version

Few handful options are mentioned to update the QuickBooks Software.

Method – 1 Setting up Automatic Updates

To upgrade to QuickBooks latest version, go for setting up automatic updates. The automatic updates option saves a lot of time and ensures timely Updates. The methods involved in this process are

  • It can be moving to the Help menu and choosing update QuickBooks Desktop
  • Go to the Update Now tab. Choose the reset update checkbox and delete all the previous update download
  • Select get updates to begin the download
  • After the end of the downloads, ensure to restart the software
  • Finally, accept the option to install the new release.

Method – 2 Scheduling for Automatic Future Updates

Another option can be opted to schedule updates. It means that you can prepare QuickBooks Updates according to their comfort, and the software will get upgraded automatically. The methods followed are mentioned below.

  • Go to the Help menu and update QuickBooks Desktop
  • Search the Options tab
  • Now, choose Yes to switch on automatic updates. Share automatic downloads to the other systems on the network, choose yes for each design.
  • Then, press on Close.

Read Also: Upgrade your Old QuickBooks to Latest QuickBooks 2024

Method – 3 Manually Upgrade Procedure

If you don’t feel comfortable with automatic updates and wish to update the software manually, follow the steps below.

  • Close the company file and QuickBooks
  • Then, access the Windows start menu
  • Once completed, look for QuickBooks desktop. Do a right-click on the icon and select run as Admin
  • Move to the Help menu while on the no company access screen and then press on updates QuickBooks desktop
  • Move to the options tab and then select mark all and choose to save
  • Now, search the Update Now account and select the Reset Update Checkbox
  • Finally, choose to get updates.

It has been trusted that updating QuickBooks software will definitely remove QuickBooks error code 401. You can implement any of the above methods to fix this error. If you can eliminate it, you must dial Call Us : +1-866-500-0076 to remove it quickly.

QuickBooks Multi user error H505
QuickBooks

Latest Guide for QuickBooks Error H505

February 28, 2025

QuickBooks is a powerful accounting software that helps businesses to store and manage their business accounting data efficiently. Besides, it allows multiple users to access to work on the QuickBooks company file to enhance workflow and productivity. However, an annoying error code, QuickBooks Error H505, can appear on your screen when working in a multi-user mode. When you try to access a company file in a multi-user environment, an error message appears on your screen:

QuickBooks Error message H505

Error Description: This company file is on another computer, and QuickBooks needs some help connecting.

QuickBooks Error H505 (Error Message)


There can be a variety of possible factors that can cause this error to roll out. To resolve the QuickBooks error code, you need to know those possible factors. Let’s find out!

What Makes QuickBooks Error H505 to Appear On Your Screen?

Below is the list of the reasons that can cause this QuickBooks Company file access error code H505 when working in a multi-user environment:

  • Firewall obstructing the incoming and outgoing communication to the company file.
  • When hosting is not properly configured in multi-user mode.
  • QuickBooks Database Server Manager is not scanning the files and folders in the program.
  • Missing or damaged network data (.nd) file.
  • The inability of QuickBooks to trace the IP address of the computer can also cause QuickBooks error H505.
  • Erroneous DNS settings.

If you are not able to detect the exact reason behind the error, reaching out to the QuickBooks help desk can be useful. You can describe the symptoms of the errors to get relevant assistance.

What Are the Main Symptoms of QuickBooks Error Code H505? 

QuickBooks error code H505 can be determined by the below-given symptoms:

  • Trouble in opening the QuickBooks company file in multi-user mode.
  • An error message appears on the screen that suggests that the company file you are trying to access is already open on another computer.
  • An active program window in QuickBooks crashes on the arrival of the error.
  • System crashing every now and then.
  • Windows freeze or become unresponsive.
  • You may not be able to access the file stored on the server.
  • QuickBooks error message with code H505 arrives on the screen.

How to Eliminate QuickBooks Error Message Code H505?

After knowing the reasons and symptoms of the error code H505 in QuickBooks, let’s check some effective troubleshooting solutions for the same:

Solution 1: Use QuickBooks File Doctor

QuickBooks File Doctor is an efficient tool that can repair damaged company files in the QuickBooks software. A damaged QuickBooks company file is also one reason that can block your access to the file. To use the tool:

  • Download QuickBooks Tool Hub and save it to your Desktop.
  • Now open the tool from its location and select Company File issues.
  • Next, you need to open the QuickBooks Tool Doctor to troubleshoot the issue.
  • Run QBFD Tool and wait until it repairs the damaged file. The time varies based on the company file size.
  • Once the repair process is done, try to open the company file again to check if the QuickBooks error H505 is fixed. If it persists, try the next solution before contacting the QuickBooks help desk.

Solution 2: Verify the Server Services

The next solution you can follow to resolve the QuickBooks error code H505 is verifying the server services. Below are the steps you can follow to verify the server services. 

  • Firstly, run the Windows command on your PC by pressing the “Windows +R” keys together.
  • Thereon, type “services.msc” in the search box and then click on the “OK” option.
  • Under the new window, double-click on the “QuickBooks DBXX” option.
  • After that, select the “Startup Type” as the “Automatic” option and make sure that the service status is either selected as “Running” or “Started” option.
  • Then switch to the “Start” tab, followed by a click on the “Recovery” option.
  • Moving ahead, select the restart service option for the first, second, and subsequent failure options.
  • Now, save the updated changes by clicking on the “Apply” > “OK” option.
  • At last, repeat the procedure for the QBCFMonitorService.

Thereon, examine if the QuickBooks error code H505 has been resolved or not. If this method didn’t help you resolve the error, then jump to the next solution.

Solution 3: Verify the Hosting

Error H505 is closely related to the hosting of the company file. You need to confirm that the system intended to host the file has hosting enabled on it. Besides, it fulfills all the configuration requirements to host the file. Once done, you need to confirm that hosting is not enabled on the other computers except the server computer. In such a case, you will get an error message that will tell you that the file is open on another computer. After verifying the hosting, try to open your company data to check the status of QuickBooks error H505.

Solution 4: Configure the Windows Firewall Port Settings

Configuring the windows firewall and security settings for the QuickBooks desktop application can be a solution for getting the error fixed. Here are the steps to easily configure the windows firewall port settings. 

  • Commence this process by opening the windows run command on your PC.
  • In the search field, type “Control Panel” and then click on the “OK” option.
  • Under the control panel settings, select the “System and Security” option.
  • The next step is to click on the “Firewall and Network Protection” option.
  • After that, click on the “Advanced Settings” option and select the “Inbound Rule” option. 
  • Now, click on the “New Rule” option, select a port, and click on the “Next” option.
  • Here, you must ensure that you have selected the TCP option and then provide the port for the version of QuickBooks desktop which you are using.
  • Followed by the above steps, click on the “Next” option and restart the QuickBooks desktop application.

Now, try to perform the same task in which you initially faced the QuickBooks error code H505. If you still face the error code H505, jump to the next solution.

Solution 5: Add QuickBooks to the Firewall Exception List

Adding the QuickBooks software to the firewall exception list can help you to fix many small bugs and errors with the software. Below are the steps you can follow to accomplish the same.

  • First of all, navigate to the control panel settings on your PC.
  • After that, click on the “Firewall Settings” option.
  • Under the firewall settings window, click on the “Allow a Program” option.
  • Add the QuickBooks DBXX version to the exception list and save the updated changes.
  • At last, restart your computer and launch the QuickBooks desktop application.

At last, restart your computer and launch the QuickBooks desktop application. 
Once you are done with the above steps, check for the presence of the QuickBooks error code H505. If you still face the error code, try the next solution.

Solution 6: Run the QuickBooks Database Server Manager on Server System

The QuickBooks database server manager can help you to fix many errors and issues with QuickBooks. Here are the steps you can follow to run the QuickBooks database server manager tool on your PC to resolve the errors. 

  • First of all, run the latest version of QuickBooks tool hub (1.6.0.8) on your PC.
  • Thereon, click on the “Network Issues” option, which is available on the left side of the screen.
  • Now, click on the “QuickBooks Database Server Manager” option on your PC.
  • If you can see the company’s file folder, click on the “Start Scan” option. If you cannot see the file, manually select it by clicking on the “Browse” option.
  • Followed by the above steps, click on the “Start Scan” option.
  • With this effect, the QuickBooks database server manager will start the scanning process on your PC and will automatically fix all the firewall permissions.
  • At last, once the process gets finished, then click on the “Close” option.

After completing the above steps, try using the multi-user mode in QuickBooks. After following all the solutions mentioned above, the QuickBooks error code H505 will be resolved at this stage. 

Final Words!

The simple solutions described in this post helps in the resolution of QuickBooks error code H505. However, if you need any additional assistance at any point of troubleshooting, look for QuickBooks customer help to keep this technical annoyance at bay.

Setup Intuit GoPayment QuickBooks
QuickBooks

Quick Guide to Set Up Intuit GoPayment to QuickBooks

March 18, 2024

Have you heard about QuickBooks GoPayment? QuickBooks has numerous excellent features that ease business professionals’ daily tasks and operations. One of them is the Intuit QuickBooks GoPayment program. This utility effectively helps and allows users to process their credit card transactions over the Internet on devices including laptops, Android phones, iPhones, etc. So, are you excited to set up Intuit GoPayment to QuickBooks and enjoy its notable perks? If yes, follow this quick guide and continue. 

Need assistance from QuickBooks professionals while setting up Intuit QuickBooks GoPayment? If yes, it’s better to call our technical support team at 1-855-603-0490. 

What’s the Intuit QuickBooks GoPayment Application? 

As noted above, the Intuit QuickBooks GoPayment application is an excellent Intuit launch that allows users to seamlessly process their credit card transactions using the Internet. This utility has made the transaction process easy, simple, and fast for the business merchants and professionals. The application has another benefit that customers or merchants from anywhere and any device can make payments and that too at any time. 

Additionally, if we talk about a user’s personalized business needs, the Intuit QuickBooks GoPayment application helps users customize their payment receipts as per their business logo, service/product-related information, text, social media links, personalized messages or taglines, etc. Well, it’s not enough; there is a huge list of exciting perks of the QuickBooks GoPayment program, which we will discuss later. 

How to Set Up Intuit GoPayment to QuickBooks? 

The process is simple and quick. Carefully follow the steps below to easily set up Intuit GoPayment to QuickBooks. Well, the steps below are based on the type of GoPayment application you have. We suggest you use the USB cable of your card reader, and pair it with the Intuit GoPayment app. 

If you have the Green GoPayment Application

  • You’re required to switch ON the Bluetooth of your device.
  • Now, continue pressing and holding your card reader’s side button till it blinks green. By this, your card reader will be turned ON. 
  • Right after this, you need to open your GoPayment application and choose the More option. 
  • From here, select the Hardware option and continue choosing the Card Readers from the list that appeared.
  • Here, in the Type section, you must pick the Bluetooth alternative. 
  • Finally, you must choose the Add a New Reader option and then choose the name of your Intuit QuickBooks GoPayments Card Reader to pair it.

In case you have a Blue GoPayment Program 

  • To set up your Intuit blue GoPayment to QuickBooks, you need to first turn ON your device’s Bluetooth.
  • In the next step, you’re required to press and hold your card reader’s side button and keep doing it till it blinks green and turns ON the reader.
  • After this, open your GoPayment application program, and directly move to the Menu option, click it, and choose the Settings option. 
  • Now choose the Card Reader option, and then in the Type section, opt for the Bluetooth alternative.
  • Done? Now, continue adding a New reader, and in the My Card Readers field, choose the name of your Intuit QuickBooks GoPayments Card Reader to pair it further.
  • Finally, once you’re ready to process your transaction, choose the Plus (+) button and click the New Payment option for a payment.

Steps to Process Payments in the GoPayment App

In this section, we will discuss how to process payments in the GoPayment app. Carefully undertake the steps below. 

  • Firstly, you need to connect an existing QuickBooks Payments account. If you don’t have an account, continue signing up for a new account.
  • Once you sign up or connect with the QuickBooks Payments account, you must get a card reader and connect it to QuickBooks GoPayment. (Implement the steps above to set up)
  • Done? Now, start processing your payments based on the GoPayment application you have. We have mentioned the respective procedures above. 

Exciting Perks of Intuit QuickBooks GoPayment Application

Now, let’s have a brief discussion on the benefits that you will get after setting up the Intuit QuickBooks GoPayment application program. Take a look:

  • Of course, with the help of the GoPayment program, transactions have become easier, faster, and safer than ever before. 
  • Automatic payments are generated in your QuickBooks application. 
  • The application ensures secure and easy bookkeeping by syncing payment transactions with QuickBooks in real-time. 
  • It’s available for free to all the QuickBooks customers. 
  • All the payments made through mobile phones or any other internet device are easily accepted. 
  • It automatically records all the transactions and card payments from any device at any time. 

What’s the Method to Sync Inventory with Setup Intuit GoPayment?

After completing the procedure of setting up Intuit GoPayment, you can set up and sync inventory with it. It will help you manage your inventory along with the item’s payment details. Here’s how to do this: 

  • Begin this procedure by first visiting the item list of your QuickBooks inventory. 
  • From here, you must choose the item that you wish to give away in the Intuit GoPayment. 
  • Now, you will notice the Edit option in the information context box. Click this Edit option, and continue selecting the Sync to the mobile alternative. 
  • Finally, click the Save tab to save all the changes or edits you have made above. 

Connect QuickBooks GoPayment with QuickBooks Online

In this section, we have explained the simple procedure for connecting QuickBooks GoPayment with QuickBooks online. 

1 – Clear any Recurring Payments and get Ready

  • Before you connect your GoPayment with QuickBooks Online, it’s suggested to first refund any open transaction you have. 
  • Also, if there are any recurring payments in Merchant Services, wipe them off and disable the recurring payments before connecting GoPayment with your QuickBooks Online. 

2 – Connect the Payments account with your QuickBooks Online

  • Firstly, you must log in to your QuickBooks Online using your admin credentials. 
  • In the next step, you must move to the Settings option and choose the Account and Settings alternative. 
  • Right after this, choose the Connect or Link Merchant Service option in the existing account section. 
  • Now, choose the QuickBooks Payment account that you wish to connect to, and continue reviewing all the account-related information. 
  • After ensuring the account information is accurate, choose the Connect button. 
  • Finally, log out of QuickBooks Online, and then again log in to the application. 

3 – Enable the Payment Options and Online Invoices 

  • Once you are done with the steps above, you must turn ON the payment options and online invoices to start processing payments. 
  • You can also connect a different payment account other than the current one with QuickBooks. 

How Can I Use Intuit GoPayment in QuickBooks Desktop? 

Now, we will discuss how QuickBooks Desktop users can use the Intuit QuickBooks GoPayment application. The below steps will help you: 

Verify your GoPayment Setup 

The very first step is to verify and ensure the QuickBooks payment account is properly connected to the GoPayment setup. For this: 

  • Firstly, you must click the Customers, Credit Card Processing Activities, and Merchant Service Center. 
  • In the next step, you must verify the correct merchant account, which is in the top-right corner of the screen. 
  • Now, you must hit the account tab, then the processing information option, and ensure the turned ON process with mobile payments option. 

Start Processing GoPayment Transaction 

After completing the steps above, now carry out the jotted-down instructions and start processing the GoPayment Transaction. 

  • Start using your Intuit GoPayment application program that you have connected with the above QuickBooks Payments account. 
  • Now, you must carefully log in to the account using the correct QuickBooks Payments login credentials. 

Create an Invoice for New Payments 

Once you’ve logged in to your QuickBooks payment account, it’s better to create a new invoice for further payments or the latest ones. For this:

  • You must hit the customers option, and then click the Create Invoice button and choose the Save and Close button. 
  • Now, make sure to use the same name of the customer as provided in the QuickBooks Desktop. 

Approve the Payments 

After adding the customer’s name, now undertake the instructions below and continue approving the payments. Do this by first: 

  • Clicking the credit card processing activities and then the Record Merchant Service Deposit.
  • In the next step, move to the Pending Transaction tab and go to the Customer field.
  • Here, you must replace the customer’s name with the name of the customer provided in the invoice. 
  • After this, hit the Add Payments option and continue to connect your payments to the invoice in QuickBooks Desktop. 

Concluding Words..! 

So, that’s all! We hope this post has helped you learn how to set up Intuit GoPayment to QuickBooks. As discussed above, QuickBooks GoPayment is an effective and helpful utility for business professionals or merchants and customers. Now, record and transfer your payments within a few clicks in a safer and more convenient manner like never before. For further queries and professional help, you can ping us via Live Chat Support. 

Frequently Asked Questions (FAQ's)

Ans: Yes, there are no monthly charges for GoPayment. For both Android and iOS devices, it’s available for free. However, users need to pay charges per payment or transaction. For wiped, tapped, dipped, and contactless transactions, 2.4% + $0.25. 3.4% + $0.25 per keyed-in transaction is chargeable. Also, for per invoice transaction, charges are 2.9% + $0.25.

Ans: Firstly, you must visit the app store and look for the GoPayment application program. Afterward, once you find the application, click the same. Now, to continue downloading the GoPayment application, you must use your fingerprints or face id to unlock your iPhone. Provide your apple ID password, and continue using the GoPayment. 

Ans: Take a look at the penned-down points and continue verifying the GoPayment Device: 

  • Firstly, you need to select the new payment option and begin testing the device to run GoPayment on it. 
  • In the next step, select the department and items to verify the given list. 
  • Once you verify the list, seamlessly start running the GoPayment application. 

Ans:

  • Firstly, you need to go to the GoPayment application and register for a QuickBooks payments account. 
  • Next, navigate to the menu bar and click the Settings option. 
  • Finally, click the sync items option, and that’s all. 

Ans: For direct communication with our QuickBooks online support team, you can call us or ping us via Live Chat Support. 

Create Journal Entry QuickBooks Online
QuickBooks

How to Make a Journal Entry in QuickBooks Online?

May 23, 2023

Are you struggling while Create a Journal Entry in QuickBooks Online? If that’s so you have arrived at the perfect spot. In this detailed post, we have discussed the stepwise instructions to make the journal entries. The main motive for preparing the journal entry is to digitally record every business transaction appropriately in the books of accounts. 

However, to get learn more about how to make a journal entry in QuickBooks Online, you must explore this entire post. 

Getting issues while creating a journal entry in QuickBooks Online? Call us at @+1855-603-490 and get all your issues resolved within no time. 

What are the Major Reasons for Creating Journal Entry in QuickBooks Online? 

Here, we have described some of the reasons why you must create a journal entry in QuickBooks Online. Let’s explore it. 

  • It allows the users to transfer money between income and expense accounts.
  • Moreover, by creating the journal entry you can easily transmit money from an asset, liability, or equity account to an income or expense account.

What are the Rules to Create Journal Entry in QuickBooks Online?

QuickBooks journal entries are performed for income tax provisions, depreciation entries, and loan interest adjustments. There are various conditions to enter journal entries. These rules are mentioned below.

  • Include one account receivable or accounts payable type entry
  • Use accounts receivable or payable on the second line of the journal entry
  • Accounts payable or receivable type entry will require a customer or vendor
  • Never make Journal entries to Inventory or Payroll accounts.

Procedures to Create A Journal Entry in QuickBooks Online

Discuss with accounting professionals for learning and assistance. If you still don’t know which account requires the debit and credit transaction, follow the below instructions properly. Go through the below steps to create a Journal Entry in QuickBooks Online.

  • In the beginning, hover your cursor toward the + New icon. 
  • After this, head towards the Journal Entry option and proceed to the next step. 
  • Following this, from the Accounts field you have to pick an account.
  • Based on whether you wish to debit or credit the account, add the amount within the right column. 
  • Now, choose another account from the list of the available option to which you wish to transfer the money to or from. Later on, based on whether you have included the debit or credit amount in the first line you must input the same amount within the opposite column. 
  • Furthermore, you are supposed to review the amounts. Here, you must verify that you have added the same amount within the Credit column on one line and the Debit column on another. This will mainly reflect that your both accounts are balanced properly. 
  • Afterwards, you must include the correct information within the memo section so that you must be aware of why you have prepared the journal entry. 
  • At last, you must hit the Save & New option or Save & Close whichever is available on your screen to wind up the entire process.

Conclusion

This is all about how to make a journal entry in QuickBooks Online. However, if you are still struggling while preparing the journal entry you can consult with our professionals through the live chat facility. Otherwise, you may drop a message to our professionals for a quick response. 

Frequently Asked Questions (FAQ’s)

Q1. What are the steps to reverse a journal entry in QuickBooks Desktop?

Ans. Go through the stepwise instructions given below to reverse a journal entry in QuickBooks Desktop.

  • Firstly, you must choose the Settings option followed by the Charts of Accounts.
  • Now, you must browse for the account for which you have prepared the account. Further, tap on the View Register option.
  • Next, look for the journal entry within the account register. Check that the word “Journal” is in the Ref No or Type Column.
  • Following this, pick the journal entry to expand the view and hit the Edit option.
  • Afterwards, hover your cursor over the Reverse option and then tap on the Save option.

Q2. How Can you Delete a Journal Entry in QuickBooks Online?

Ans. Suppose you have established a journal entry by mistake, then you can remove it permanently by applying the steps below.

  • Initially, move to the Setting menu followed by the Charts of Accounts.
  • Now, look for the account that you have prepared the journal entry for. Later on, hit the View Register option.
  • Afterwards, search for the Journal entry from the Account register. Also, verify that the word “Journal” in listed in the “Ref No” or “Type” column.
  • Now, pick the journal entry to expand the view and hit the Delete option.
  • At last, hit the Yes button for the confirmation.
Gear Icon in QuickBooks
QuickBooks

Where is the Gear Icon in QuickBooks?

April 3, 2023

QuickBooks software is designed with the advanced user interface. If you are talking about a gear icon, it contains all transactions. Move yourself to read out in detail about four different options of a Gear icon. QuickBooks software is used to manage business accounts, payroll systems, bills and taxes of small and medium industries.

1. Setting

Setting in the Gear icon is used to make adjustments in the program or hardware. Gear Icon has the setting feature to operate QuickBooks software efficiently with a QuickBooks Desktop. Templates can also be customized with updated company information through Setting. You can also modify the field required for transactions.

2. List

The list is given in gear icon to identify the recurring transactions lists. Various options are available in Gear Icon to take out the transactions list where you can edit or modify the missing details as you require.

3. Tools

The tool is available near the Setting and List options. By default, if bank reconciliation or a budget set-up is incorrectly done, the tool option can be an advantageous solution for it.

4. Company

This option is typically used for managing users and setting-up QuickBooks accounts.

Where Do You Find A Gear Icon if it Disappears?

It sometimes happens that you can’t find a Gear Icon in QuickBooks software after searching it out over the desktop. A Gear Icon disappearance is caused because of a change in QuickBooks features. To get it back, hit the refresh button F5 to refresh QuickBooks page.  If an issue still exists, you must call QuickBooks customer support to fix this problem.

Steps to Get Back A Gear Icon in QuickBooks?

After going through the below steps, you can find a gear icon in QuickBooks.

  • First, open QuickBooks online in Incognito Window
  • Apply few shortcuts to open the various browser in an incognito window
  • Microsoft Edge/Internet Explorer –  Ctrl+Shift+P
  • Google Chrome –  Ctrl+Shift+N
  • Safari –  Command+Shift+N
  • Mozilla Firefox –  Ctrl+Shift+P
  • Be sure to check that a Gear Icon came back or not in QuickBooks. If not visible, then clear all the caches and cookies available in a browser unnecessarily.

How to Clear Caches to Resolve the Gear Icon Disappearing Issue?

You should also clear browsing history data with caches and cookies saved in your browser. This problem might have caused a Gear Icon to be invisible in QuickBooks. The steps mentioned below are for deleting all the caches and cookies in Google Chrome and Internet Explorer.

Internet Explorer

  • Open the ‘Internet Explorer’ and go to ‘Settings’
  • Press at the ‘Settings’ tab first and then click at the ‘More Options’ tab
  • Next, select ‘Privacy and Services’ option
  • Press at the ‘Clear Browsing Data’ tab
  • Choose Data according to the time range and then press the ‘Trash’ symbol to delete it finally.

Google Chrome

  • Open ‘Google Chrome’ in the system
  • Navigate browser ‘Settings’
  • Press at ‘More Options’
  • Now, hit at the tab ‘Clear Browsing Data’
  • A box is displayed on the screen and selects the data by tapping ‘All’ options.
  • Check the data you want to delete
  • Finally, press at the ‘Clear Data’ option

You must follow the above steps to get back the invisible Gear icon in QuickBooks. Still, the gear icon is not displaying; you must use the tricks and tips explained on call by a technical expert by dialing helpline number and refresh the page to find a Gear Icon in QuickBooks.

Read Also : QuickBooks Errors Codes

Print Pay Stubs in QuickBooks Desktop
QuickBooks

How to Print Pay Stubs in QuickBooks Desktop?

January 21, 2023

QuickBooks is one of the best accounting software that empowers the businesses to create print pay stubs in QuickBooks, and managing employees payroll at an ease. In QuickBooks desktop software, a pay stub is created in a printable pdf format that looks to similar to a check. Each piece of information in a pay stub ensures that employees are paid correctly with the right tax details. 

“If you need any information or help related with the QuickBooks accounting software, then you can get in touch with our experts via call at +1855-603-0490.”

print pay stubs QuickBooks

What is QuickBooks Pay Stubs?

A Pay Stub is a document issued by the employer that shows the employee’s gross earnings, deductions, and net pays. These pay stubs are created in conjunction with paychecks so that each employee can get a new pay stub for each pay period. Pay Stubs are also known as wage statements, paycheck stubs, or pay slips. 

Here are the common details that you will be able to see in the QuickBooks pay stub;

  • Employee details
  • Dates covered
  • Gross wages
  • Net wages
  • Hours worked
  • Rates paid
  • Tax deductions

Let’s know techniques of printing pay stubs in QuickBooks desktop:

Are you searching for the proper instructions to print pay stubs in QuickBooks Desktop? If that’s so then, you must have a look at the steps provided below. 

Solution 1 – Print by Bill Payment Stubs

  • Open file menu and select ‘Print Form and select Payment Stubs’.
  • Now choose credit card or check depending upon the method of billing from the bill payment dropdown menu.
  • After that, choose the appropriate bank/credit card account from the Account dropdown.
  • Now enter the beginning and end dates in the dated and amp section to list payments from a different date range.
  • Choose checks from which you want to print bill payment stubs and press OK.
  • Now give print command and set up a total number of copies you want.

Solution 2 – Print Pay Stub from Paycheck

  • Open Paycheck in QuickBooks desktop.
  • Now choose the print icon in the check.
  • Then select Pay Stub.

Solution 3 – Print through the Paycheck List

  • First of all, choose employees on the left side of the navigation bar.
  • Click on employer name to pay.
  • Now press ‘Pay checklist’ on the employee’s page.
  • Then select ‘Checks to pay’.
  • Look for the check number if it’s applicable.
  • Choose ‘Batch action’ and then ‘Print’ from the dropdown arrow.

Also, you can Read – How to print W-2 forms in QuickBooks Desktop?

Solution 4 – Print Pay Stubs from QuickBooks Desktop File Menu

  • Select file >Print Forms >Pay Stubs >Payroll Bank Account.
  • Fill the date range that has the pay date to be printed.
  • If you want to filter by ‘One Employee’. Select ‘Employee’ from the dropdown of the employee option.
  • Now choose Pay Stubs you are looking to print.
  • You can take the preview of the Pay Stub before printing.
  • Choose preference of company and employee info that will be there on the Pay Stub.

Solution 5 – Print by Pay Stub and Voucher Printing

  • Open QuickBooks and Press ‘Edit’ from the menu bar.
  • Choose preference >payroll and employees >Company Preferences.
  • Now select ‘Full Payroll’ in QuickBooks Payroll Features Section.
  • Then go to the ‘Set preferences for’  >Pay Stub and Voucher Printing.
  • Click on the checkboxes you want to include in the paycheck vouchers and pay stubs print section.
  • If you want your company name on the pay stub, then select ‘Legal Company Name’ and click OK.

Solution 6. Print Pay Stubs Through Bill Payment Stubs

Let’s take a look at the steps that you follow to print pay stubs on QuickBooks desktop via bill payment stubs;

  • First, go to the “File” menu and click on the “Print Form” option.
  • Thereon, you have to click on the “Bill Payment Stubs” option.
  • Now, depending on the method through which you want to make the payment, select either the “Credit Card” or “Check” option from the bill payment drop-down list. 
  • After that, navigate to the account drop-down list, and then select the appropriate bank or credit card account. 
  • Here, if you want to include the payments from a different time range, you must provide the opening and closing dates in the “Dated and amp” section. 
  • Now, to print the bill payment stubs, you must select the “Checks” option and then click on the “OK” option. 
  • After that, you must check the printer and font settings and enter the number of print copies. 
  • At last, click on the “Print” option in the print window. 

By carrying out the steps mentioned above, you have successfully printed the pay stubs on the QuickBooks desktop through the bill payment stubs. 

Conclusion

We hope you find this blog useful. In this blog, we have tried our best to cover all the authentic and useful information about how to print pay stubs on QuickBooks desktop. Above, we have provided you with six solutions that you can execute to print pay stubs through different mediums.

If you still have any queries related to the pay stubs in QuickBooks, then you can connect with our QuickBooks experts through the chat box. You can also write us your query via mail at info@quickbooksupportnet.com. Our QuickBooks experts are available 24*7 at the help desk to resolve your query.

Frequently Asked Questions (FAQ)

Q 1. How can I modify the pay stub template in QuickBooks?

Ans. Given below are the steps that you can follow to change the pay stub template in QuickBooks;

  • First of all, click on the “Edit” option and then select the “Preferences”> “Payroll and Employees” option.
  • Moving ahead, you have to click on the “Pay Stub and Voucher Printing” buttons. 
  • After that, you must deselect the check boxes for showing the information in the payroll printing preferences window.
  • At last, you have to end this process by double-clicking on the “OK” option.

Q 2. How can I share access of stubs in QuickBooks desktop to employees?

Ans. If you want to give an access of pay stubs to your employees in QuickBooks desktop, then here are the steps that you can follow;

  • First of all, navigate to the left menu of the QuickBooks desktop and click on the “Payroll” option.
  • Thereon, click on the “Employees” menu option.
  • After that, you have to search for the desired employee.
  • Next, under the personal information section, click on the “Personal info” section, and then you have to click on the “Resend” option available on the “Invite this employee to view their pay stubs and W-2s online.”
  • At last, click on the “Done” option
Q 3. How can I print account name on check voucher?
 
Ans: In order to print a account name on the check voucher, here are the steps that you can follow;
  • Go to the “Edit” section, and select “Preferences” option.
  • Thereon, you have to move towards the “Company Preferences” tab.
  • Now, select the preferred account name that you wants to print on the voucher, followed by a click on the “OK” option.

merging accounts in QuickBooks
QuickBooks

How To Merge Two Accounts in QuickBooks?

January 21, 2023

 Do you have duplicate accounts, vendors, customers or suppliers? If yes, then you need to move all data from one account that you want to keep to another while removing the duplicate one. Keeping your list of accounts, customers, vendors, and suppliers means that it will speed up the task of bookkeeping. While Merge Two Accounts in QuickBooks, you need to be careful, and you should merge only those duplicates that were created accidentally. If you find it annoying to merge the duplicate accounts or customers or vendors, then you can get support from experts by dialing QuickBooks phone number that is there at all hours.

Merge Two Accounts in QuickBooks Online

Merging accounts in QuickBooks Online can be done easily by following the below-mentioned steps. But before you begin merging the account you should know that merging accounts is an irreversible process, and you can merge two accounts at a time, but remember the type of two accounts must be the same.

merging accounts in QuickBooks

Let’s proceed forward in merging the account:

  • You need to go to the ‘Settings’, and below the ‘Setting’ tab, you need to choose the option of ‘Chart of Accounts’.
  • Look for the account that you want to edit and click on the edit option found in the ‘Action Column’ drop-down.
  • You need to write the name, detail type and then have to verify whether the sub-account option is selected or not.
  • If it is yes, then you need to know that the parent account is linked with it.
  • After that, you can choose the option of ‘Cancel’ to get back to the ‘Chart of Accounts’.
  • You have to look for the account that you don’t want to use and then choose Edit option from the Action button.
  • You need to enter the name; detail type and then select its sub-account. Make sure that the sub-accounts are connected with the same parents account so that merging can be done easily.
  • Your permission will not be granted for merging if the parent accounts are known for having existing sub-accounts. At last, choose the save option and then select the ‘Yes’ option.

Merge Customers in QuickBooks Online

Merging of a customer in QuickBooks Online means deleting a customer from the list of customers. You can merge a duplicate customer in the QuickBooks Online by following the steps given below:

Few points to keep in mind before merging a customer in the QuickBooks Online:

  • You need to delete the customer’s statement if you want to merge customers.
  • You cannot merge the customer if they are in the list of sub-customers.
  • You must know that all the sub-levels of customers that you wish to merge are the same.

Steps to follow for merging customers in QuickBooks Online:

  • You need to first go to the ‘Sales’ section and then select the ‘Customers’ option.
  • Choose the customer name which you don’t want and click on the ‘Edit’.
  • Now enter the name of other customers in the field of ‘Display name as’ and then ‘Save’ it.
  • Lastly, you have to click on Yes to confirm it.

Merge Vendors in QuickBooks Online

You can merge vendors in QuickBooks Online by following these steps. However, you need to copy or save all your important information over to the name in which you are going to merge the vendors.

  • Go to the ‘Expenses’ menu and then click on the option of ‘Vendors’
  • You need to select the vendor name that you wish to use and then click on the ‘Edit’ option.
  • Make an identical vendor to the vendor you are merging it with and it can be done by changing the title, name and suffix.
  • Make sure both the name is the same as the display name and then click to save it.

To Conclude

We hope that the above-mentioned solutions has helped in Merge Two Accounts in QuickBooks online. In case, if you have any challenge or technical issue while carrying out the steps, then you can get in touch with our team of QuickBooks experts via mail at info@quickbooksupportnet.com. Our experts are available 24*7 around the clock to help you in using the QuickBooks software smoothly and efficiently. 

Register Activate QuickBooks Desktop
QuickBooks Desktop

How to Register or Activate QuickBooks Desktop?

December 7, 2022

A question always comes to your mind when you install QuickBooks software on your system and Register or Activate QuickBooks Desktop. Whenever you install QuickBooks Desktop, it requires writing or starting the process to use. A screen will appear on the screen displaying “Set up Your Intuit Account” when you access it.

“Get quick assistance to activate QuickBooks desktop with our experts by calling at +1-855-603-0490.”

Go and log in to your Intuit account to share information for existing account details while registering or activating QuickBooks Desktop. You can log in to multiple websites after signing in with your Intuit account. A user can download the start of the services any time after buying them.

This blog will help you in registering or activating your QuickBooks Desktop. You can also take expert help by calling the QuickBooks customer service number to troubleshoot it.

Procedures to Register or Activate QuickBooks Desktop

  • Ensure that QuickBooks is activated or not, press the F2 button or click and hold the Ctrl+1 key
  • If you have received a message that QuickBooks is registered or activated successfully, you must do nothing. If not running, go to the following steps to start it.
  • You get the issue message “the validation code is not correct” at the time of running, go to check the things below
  • The validation code is correct
  • Make sure that the license and the product number are correct. If the license number is not coordinating with the product number, change it before registering or activating your QuickBooks Desktop.

What Are Methods to Register QuickBooks Desktop 2016 or Latest Versions?

You can implement the below-listed steps to register QuickBooks Desktop 2016 or the latest versions.

  • First, start your QuickBooks desktop and then click the F2 key on the keyboard
  • Now, verify the registration status on the product information screen given on the license number’s right side
  • If it is showing activated, you are required to do nothing.
  • If it is displaying not activated mode, then go through the steps mentioned below
  • Click Okay to close the product information screen
  • Next, go to the Help menu and choose to activate QuickBooks. For the 2015 version, select the Register QB button
  • Now, follow the on-screen information and check the details. It is finished by performing the running process
  • Get a Thank You message after the activation procedure is completed.

What Are the Procedures to Register or Activate QuickBooks Desktop on Mac?

If you use a QuickBooks Desktop on Mac, go through some listed procedures to register or activate it.

  • Firstly, move to the Menu and select the option Register QuickBooks
  • You have to mention either license number or product number and also choose Next
  • The following method is to determine the Register Online tab
  • Finally, follow the on-screen instructions and then finish the registration
  • You have got the Register option; then it indicates that the program is already activated or registered.

For Older Series of QuickBooks Desktop

The discontinued products can’t get registered for the first time because of older versions.

You must reactivate it. You can re-register it by reinstalling and dialing the QuickBooks toll-free number for the validation code.

Activate QuickBooks Desktop with Your Intuit Account

The start screen shows the details to register QuickBooks either with an already created Intuit account or with a new one. If your account is not made in your Intuit section, you must type the necessary details in the Id section to complete the activation procedure. If you have lost or missed your user Id and password, you must follow some steps to restore them.

Errors Occur While Registering or Activating Your QuickBooks Desktop

  • Suppose the given information is not accepted, you should confirm and make sure that the data is provided with the same as buying this software.
  • If you encounter an empty screen or error text, or any other technical problem, you can temporarily deactivate your Antivirus software.

The above steps might be helpful for you to register or activate your QuickBooks Desktop. If you encounter any problem in writing and starting QuickBooks Desktop, you must consult with the technical expert through call, email or chat. Once you call them, you will get appropriate solutions to activate your QuickBooks Desktop with a technical representative. A technical help desk is available round the clock to assist you.

Install and Setup QuickBooks Desktop Software
QuickBooks Desktop

How to Install and Setup QuickBooks Desktop Software?

December 6, 2022

It is essential to Install and Setup QuickBooks desktop software in your system or laptop for any organization to keep pace with the advancement of technology. One of the crucial pieces of information that the user should know is the essential tips to download and install QuickBooks software. You will get various steps to install and set up the QuickBooks Desktop and the associated aspects. While going through the installation process, if a user has to encounter any technical problem related to it, they must take the technical suggestions from the expert. You can resolve the issue by calling the QuickBooks support number and get the appropriate solutions.

Decide the Installation Type

The user has typically two options for installing QuickBooks, i.e. express, or custom and network.

Express Install – The installation type is recommended for first-time users, reinstalling QuickBooks, using QuickBooks on a single system.

The methods involved in express install are as follows.

  • Firstly, the user is required to choose the Express and the Next option
  • Then, selectthe install option
  • Finally, opt for Access QuickBooks to get started.

Customer and Network Install – Such type of install is recommended while installing QuickBooks somewhere other than the default option or when the user hosts the company files on a server or setting up a multi-user network.

The methods involved to set up Customer and Network Install are mentioned below.

  • To start with, the user needs to choose the Customer and Network option and press Next.
  • After this, go through the option that describes the way you will use QuickBooks
  • Choose the change to install location option available on the next screen
  • Choose the browse option to decide where to put the QuickBooks folder. The majority of people put in their program folders
  • Choose the next opportunity to start with the install process
  • Once the installation process gets completed, then press on the Open QuickBooks option.

How to Install and Setup QuickBooks Desktop Software?

Go to the step-by-step instruction to install QuickBooks Desktop on your system. Ensure to follow the methods listed below.

  • To start with, the user requires to close all the running programs in the background and on the screen that are accessed on the file server on the desktop
  • After that, visit the QuickBooks Desktop Download option for the new version
  • Then, select the Yes to All icon
  • Hit the Next tab
  • Press on the checkbox beside Agree to License Agreement dialogue and press onto the Next tab
  • Enter the License and Product Number and then press on the Next tab
  • Select the QuickBooks Installation type on the QuickBooks
  • Express – It enables the installer to choose for you;select the option manually
  • Custom and Network Option – Select this if you will be using multiple versions of QuickBooks Desktop on the system or you will use QuickBooks to share data with other users on a network
  • Select the option to use the QuickBooks application
  • Using QuickBooks on your system
  • Sharing company files on your system so that they can be transmitted over a network
  • Won’t using QuickBooks on your system. Storing company file on your system so that they can be shared over a network
  • Choose a new location for the installation or select the next tab to install in the default directory
  • Select the install tab and access the QuickBooks
  • Finally, access QuickBooks and set up to work on it.

We hope that the above steps will help you to Install and Setup QuickBooks desktop software on your system. However, if you can’t use it properly, you must dial the QuickBooks customer service number to fix it quickly.

Record Vendor Refund in QuickBooks
QuickBooks

How to Record Vendor Refund in QuickBooks Desktop?

November 16, 2022

QuickBooks is the largest accounting software for various business persons and provides facilities for Bookkeeping and Accounts Maintenance. For many years, QuickBooks has proved a remarkable tool for several users. It has always been a trustworthy software that ensures full safety for the transactions to the accounts. It also has highly advanced features for creating work easily. Here, you will learn how to record vendor refund QuickBooks Desktop. To know about this process, contact QuickBooks technical assistance.

Method 1 – When vendor deliver you a refund check for returned inventory items

Keep a Record of Vendor Check Deposit

  • First, visit the Banking Menu and choose to make Deposits
  • After that press Ok in the deposit menu
  • Click at Received from Drop-Down option and choose the vendor who has sent you the refund
  • Now, choose the correct Accounts Payable option from the account
  • In the Vendor field, mentioned the actual amount of the vendor’s check
  • Then, type the rest information in the Deposit Account
  • Press Save & Close option.

Keep a Record of Bill Credit for the Returned Items

  • In the vendor’s menu, choose Enter Bills option first
  • Now, press at the Credit option to keep an account for the returned goods
  • Now type the Vendor Name and click at Items Tab
  • Enter the number of refund items that are mentioned in the refund check
  • Finally, click at Save & Close.

Attach the Deposit to the Bill Credit

  • Move to the Vendor’s Menu and then, choose Pay Bills
  • Now verify the deposit with the Vendor Check Amount
  • Select Set Credits and attach the Bill Credit that you have done
  • Press at Done and then tap on Pay Selected Bills and then press at Done.

Method 2 – When the Vendor Delivers A Refund Check for the Paid Bills

Keep a Record of Vendor Check Deposit

  1. First, click at Make Deposits at the vendor menu option
  2. Move to the make deposits menu and click at Received from the drop-down and choose the vendor who has sent the refund
  3. In the accounts menu, take the appropriate Accounts Payable
  4. Enter the correct amount in the account column mentioned in the vendor check
  5. Now, press the Save & Close option.

Keep a Record of Refunded Amount’s  Bill Credit

  1. First, move to the Vendor’s Menu and choose Enter Bills
  2. After this select, the Credit Accounts option to maintain an account for the refund goods.
  3. Type the Vendor Name and click at Expenses Tab
  4. Type the accounts on the original bill
  5. Move to the Accounts Column and type the appropriate amount for each entry
  6. Finally, press the Save and Close tab.

Link the Bill Credit to the Deposit

  1. Move to the Vendor’s Menu and choose Pay Bills
  2. Now, go through the deposits that are same as vendor amount
  3. Choose Set Credits and link the bill credit you have done already and then press at Done
  4. Now, click at the pay choose bills and then, tap at Done.

Method 3 – When Vendor Delivers a Refund Check on behalf of Real Vendor

Keep A Record of the Deposit For Vendor who Sent The Refund Check

  1. Move to the Banking Menu and choose Deposits
  2. Then, in the Make Deposits window press at the Received from Drop-down menu and selected the vendor who sent you the refund
  3. Now, from the account drop-down menu, choose the right Accounts Payable account
  4. Move to the account column and enter the same amount mentioned in the refund check
  5. Now, type a Memo, check number, payment method and class
  6. Finally, click the Save and Close option.

Although the second process is related to keeping a record of deposit mentioned at Bill Credit and linking the deposit to the Bill Credit is same as the procedure given in Method 1 and Method 2. & Record Vendor Refund QuickBooks For more details, you can call QuickBooks customer service.

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